Executive Assistant

Position Summary

The Executive Assistant serves as a strategic thought partner and operational extension of the Executive Leadership Team. This role goes beyond administrative support to drive the execution of executive priorities, organizational alignment, and leadership effectiveness. The position provides dedicated support to multiple executives, balancing competing priorities while ensuring seamless coordination across leadership.

Responsibilities

• Prepare and organize materials for meetings, presentations, and internal communications; coordinate meetings, develop agendas, track action items, and ensure timely follow up
• Manage complex calendars, prioritizing competing demands with sound judgment
• Draft, edit, and manage executive communications, both internal and external
• Act as a trusted point of coordination between executives, senior leaders, and key partners to enable effective collaboration and decision making
• Exercise delegated decision making authority on behalf of the executive when appropriate
• Perform additional administrative and operational duties as requested, consistent with the scope and responsibilities of the role
• Provide backup coverage for other administrative roles as needed to ensure continuity of executive and organizational operations
• Partner with executive leadership to support change management for organizational initiatives
• Coordinate communications, track readiness and adoption milestones, and ensure consistent follow through across stakeholders
• Maintain an environment which supports and engages patients and coworkers in a caring team-based model to promote wellness and improve health outcomes
• Operate with high emotional intelligence and situational awareness

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and relevant experience considered
• Minimum of five (5) years of experience supporting senior executives or leading cross-functional initiatives in complex organizations
• Demonstrated experience in coordination, project management, or organizational operations
• Strong judgment, initiative, and problem-solving skills
• Advanced proficiency in Microsoft Office Suite, communication tools, presentation development, data synthesis, and executive briefing materials
• Excellent verbal and written communication skills
• Able to manage competing priorities while maintaining strategic focus and execution discipline
• Ability to maintain confidentiality and handle sensitive information
• Experience supporting multiple executives and coordinating across leadership teams required

Skills

• Proactive problem solver
• Strong analytical and intuitive skills
• Excellent interpersonal and communication skills
• Ability to anticipate needs and challenges
• Highly detail-oriented with strategic awareness
• Ability to build strong cross-functional relationships
• Professionalism, integrity, and mission-driven leadership

Benefits

Adelante Healthcare employees are expected to work in a manner that demonstrates a commitment to quality, patient safety, employee engagement, innovation, and the highest standards of personal integrity, professionalism, and competence.

Pay

Negotiable based on experience and qualifications.

Schedule

Full-time position.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.