Executive Assistant

About the role

Addison Group is partnering with a well-established organization in the financial services industry to identify an experienced Executive Assistant.

Responsibilities

• Cook up and manage executive calendars, meetings, and travel arrangements to boost leadership productivity.
• Prepare professional correspondence, reports, presentations, and meeting materials with a high degree of accuracy and confidentiality.
• Act as a key point of contact between executives, internal departments, and external stakeholders.
• Organize and facilitate meetings, including agenda preparation, note-taking, and follow-up on action items.
• Maintain a watchful eye on incoming communications, ensuring timely responses and appropriate escalation when necessary.
• Aid with special projects, research initiatives, and administrative processes that support organizational objectives.
• Maintain confidential records, documents, and executive files while ensuring compliance with company standards.
• Support event planning, executive functions, and other business-related activities as needed.
• Identify opportunities to improve administrative workflows and implement efficiencies across executive support functions.

Requirements

• Bachelor's degree preferred; equivalent professional experience will also be considered.
• 5+ years of experience supporting senior executives, leadership teams, or C-suite professionals.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills with strong attention to detail.
• Prowess in managing multiple priorities, deadlines, and confidential information.
• Proven ability to solve problems and make decisions.
• Ability to work independently while maintaining a collaborative approach with team members and stakeholders.

Qualifications

• Bachelor's degree preferred; equivalent professional experience will also be considered.
• 5+ years of experience supporting senior executives, leadership teams, or C-suite professionals.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills with strong attention to detail.
• Prowess in managing multiple priorities, deadlines, and confidential information.
• Proven ability to solve problems and make decisions.
• Ability to work independently while maintaining a collaborative approach with team members and stakeholders.

Skills

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational, problem-solving, and decision-making abilities.
• Ability to manage multiple priorities, deadlines, and confidential information.

Benefits

• This position is eligible for medical, dental, vision, and 401K.

Pay

$75,000 annually

Schedule

Full-time, direct-hire opportunity. Primarily onsite role located in San Antonio, TX.

Additional Details

Opportunity to work closely with executive leadership and contribute to key business initiatives.

Professional environment with opportunities for growth and development.

Addison Group is an Equal Opportunity Employer.