Executive Assistant and Print Media Full Time

Duties

• Greet all visitors, parents, and parishioners who arrive at the offices
• Directs incoming calls and communications to the appropriate person/department
• Maintains church and school entries with remote access
• Provides a variety of clerical tasks and secretarial assistance to parish pastoral and school administrative staff, as directed
• Aids and supports parish ministries such as baptism, St. Vincent De Paul, nursing home visitors, and homebound visitors
• Designs and publishes a weekly bulletin and creative print media
• Ensures parish groups communicate effectively through print media
• Prepares annual reports for AOD/State/County/Health Department
• Maintains student records (CA60 files), transfers as necessary when students leave/graduate
• Organizes and maintains attendance records for school staff
• Organizes staff events
• Supports parish groups by preparing weekly liturgy for nursing home Masses and introducing intentions for weekend Masses
• Supports parish advancement and development by collecting altar bread and coordinating tasks with the Worship Coordinator
• Supports mail campaigns to thank and acknowledge donors

Requirements

• Computer skills, including AI Generative Software
• Electronic and confidential communication skills
• Excellent organizational skills with attention to detail, problem-solving skills, verbal, and written communication skills
• Strong relational skills and the ability to work effectively as part of a team or independently in a professional workspace

Qualifications

• Experience with Parish database and contributions software (Parishsoft and Pushpay)

Skills

• Computer skills, including AI Generative Software
• Electronic and confidential communication skills
• Excellent organizational skills with attention to detail, problem-solving skills, verbal, and written communication skills
• Strong relational skills and the ability to work effectively as part of a team or independently in a professional workspace

Benefits

• Flexible schedule on Monday, Tuesday, and every other Friday in the parish office
• Flexible schedule on Wednesday, Thursday, and every other Friday in the school office

Pay

• Negotiable based on experience

Schedule

• Monday, Tuesday, and every other Friday in the parish office
• Wednesday, Thursday, and every other Friday in the school office