Executive assistant 3-Fulltime-Los Alamitos-Days

About the role

The Executive Assistant supports the C-Suite of UCI Health, a leading academic health system in Orange County. Reporting directly to the C-Suite, the role involves strategic and tactical administrative support, managing special projects, and coordinating executive outreach and external relations.

Responsibilities

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the C-Suite.
• Maintain and respond to emails, schedule and coordinate meetings.
• Oversee special projects and manage large administrative projects.
• Organize and coordinate executive outreach and external relations efforts.

Requirements

• Five years high-level administrative experience at the Executive Level.
• Eight years of related experience managing large administrative projects.
• Strong interpersonal skills to communicate effectively among diverse groups of people.
• Excellent written and verbal communication skills in English.
• Strong organizational skills, detail-oriented, and proven ability to handle confidential information with discretion.
• Knowledge of University and medical center organizations, policies, procedures and forms.

Qualifications

• Minimum of five years high-level administrative experience.
• Experience providing administrative support to a Chief Administrator or equivalent level position.
• Knowledge of medical center organizations, policies, procedures and forms.

Skills

• Project management skills including the ability to effectively manage multiple projects and tasks simultaneously.
• Strong organizational skills, detail-oriented.
• Proven ability to handle confidential information with discretion.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Excellent critical thinking and problem-solving skills.
• Strong skills in Microsoft Office (Outlook, Word, Excel, and Power Point).
• Ability to write succinct and accurate executive summaries for senior level audiences.
• Ability to draft correspondence on behalf of Chief Administrator and other executives.

Benefits

UCI offers a comprehensive total rewards package, including medical insurance, sick and vacation time, retirement savings plans, and access to various discounts and perks. For more details, please visit this link.

Conditions of Employment

• Background check and Live Scan.
• Employment Misconduct.
• Legal Right to Work in the United States.
• Vaccination Policies.
• Smoking and Tobacco Policy.
• Drug Free Environment.

Details of Each Policy

For more information on each policy, please visit this page.

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.