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Jobs · Administrative · Virginia

Executive Assistant - 17624

Seneca Resources · Vienna, VA · 3 wk ago
Administrative$35/hrContract
We need to output HTML fragment with sections: About the role (maybe Position Summary), Responsibilities, Requirements (Qualifications), Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We have: - Position Title: Executive Assistant to the Chief Procurement Officer (but we do NOT repeat job title as heading) - Contract Location: Vienna, VA, 100% onsite (maybe location can be in a short paragraph) - Pay Rate: $35/hr on W2 (Pay section) - Duration: Approximately 6 months (maybe Schedule? Actually schedule is about work schedule; duration is not schedule. Could be included in a short paragraph about contract length) - Reports To: VP Planning & Optimization (maybe in summary) - Position Summary: paragraph. - Key Responsibilities: list. - Communication and Stakeholder Support etc. All responsibilities are under "Key Responsibilities" with subheadings. We need to output a
  • for any list of duties/requirements/benefits. So we can combine all responsibilities into a single list, or separate lists per subsection? Probably just one list of responsibilities. - Required Qualifications: list. - Preferred Qualifications: maybe include under Requirements or Skills? Could be part of Requirements. - About Seneca Resources: company description; could be included in About the role? Actually "About Seneca Resources" is about the company, not the role. Could be omitted? The instruction: "Prefer a few substantive sections over many thin ones." We could include a section "About the company" but not in the list of allowed headings. Allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should map content to those. Thus: - About the role: Position Summary + maybe location, duration, reports to. Could be a paragraph. - Responsibilities: list of duties (executive calendar, meeting coordination, communication, travel, expense, admin support, operational/project coordination). Use
    • . - Requirements: Required Qualifications (maybe also Preferred). Could be a list. - Skills: maybe we can extract skills from Required Qualifications: proficiency with Microsoft Office, communication skills, organizational skills, discretion, etc. But we already have Required Qualifications covering skills. Could combine. - Benefits: from Seneca Resources description: competitive pay, comprehensive health, dental, vision coverage, 401(k) retirement plans, support of dedicated team. That is benefits. So we can include Benefits section. - Pay: $35/hr on W2. - Schedule: maybe "100% onsite" indicates schedule? Could be schedule: onsite, full-time? Not explicit. Could include Schedule section with "100% onsite, full-time (approx 6 months)". But we need to avoid filler like "not specified". We have location and onsite. Could treat schedule as "Onsite, full-time". However the posting didn't explicitly state full-time; but contract duration 6 months likely full-time. Might be okay to include schedule as "Onsite". But we need to be careful not to invent. The posting says "Contract Location: Vienna, VA, 100% onsite". That implies schedule is onsite. Could include Schedule section with "100% onsite". That's specific. Thus sections:

      About the role

      ... (summary + location + duration + reports to)

      Responsibilities

      • ...
        • ...

      Requirements

      • ...
        • ...

      Skills

      • ...
        • ...
      maybe we can combine Required Qualifications and Skills; but we need to avoid thin sections. Could merge Requirements and Skills into one section "Requirements" that includes both qualifications and skills. But the instruction says use headings exactly as listed; we can omit Skills if we put skills under Requirements. That's okay: we can have only About the role, Responsibilities, Requirements, Benefits, Pay, Schedule. That's fewer sections. Thus: - About the role: summary paragraph. - Responsibilities: list. - Requirements: list of required qualifications (including experience, proficiency, communication, organizational, discretion, etc.) plus maybe preferred qualifications. - Benefits: list from Seneca Resources. - Pay: $35/hr on W2. - Schedule: 100% onsite. We must not repeat job title as heading. Also no Job ID etc. We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from posting. Let's extract details: Position Title: Executive Assistant to the Chief Procurement Officer (not used as heading) Contract Location: Vienna, VA, 100% onsite Pay Rate: $35/hr on W2 Duration: Approximately 6 months Reports To: VP Planning & Optimization Position Summary: We are seeking a highly experienced, polished, and proactive Executive Assistant to provide dedicated support to the VP Planning & Optimization. This six-month contractor role requires an individual who can operate with a high degree of professionalism, discretion, urgency, and independent judgment in a fast-paced executive environment. The ideal candidate will have extensive experience supporting senior executives, preferably in a large, complex, highly matrixed organization. This individual must be highly organized, detail-oriented, resourceful, and comfortable managing competing priorities while maintaining strong follow-through and confidentiality. This role is best suited for someone who understands executive-level support is not only administrative, but also operationally critical. The Executive Assistant will help ensure the VP Planning & Optimization is prepared, organized, and able to focus on strategic priorities by managing calendars, communications, meeting logistics, travel, expenses, materials, and day-to-day coordination across internal and external stakeholders. Key Responsibilities (with subheadings but we can combine): Executive Calendar and Time Management - Manage a complex and dynamic executive calendar, ensuring the VP Planning & Optimization's time is prioritized effectively and aligned to business needs - Anticipate scheduling conflicts, resolve issues proactively, and ensure the executive is prepared for upcoming meetings, events, and deliverables - Coordinate meetings across senior leaders, internal teams, external partners, vendors, and other stakeholders - Apply sound judgment when prioritizing requests, escalating urgent matters, and protecting time for high-priority work Meeting Coordination and Preparation - Plan and coordinate executive meetings, leadership discussions, vendor meetings, and cross-functional working sessions - Prepare agendas, organize materials, capture notes or action items when needed, and ensure follow-up items are tracked to completion - Partner with internal teams to gather and organize materials for meetings, presentations, briefings, and executive updates - Ensure the VP Planning & Optimization has the right information, context, and materials in advance of key meetings Communication and Stakeholder Support - Serve as a professional and trusted point of contact for internal and external stakeholders - Draft, review, proofread, and format correspondence, meeting materials, and other executive communications as needed - Handle sensitive information with the highest level of confidentiality and discretion - Represent Procurement & Vendor Management with professionalism, responsiveness, and sound judgment Travel, Expense, and Administrative Support - Coordinate domestic travel arrangements, including flights, lodging, transportation, itineraries, and meeting logistics - Prepare and submit expense reports accurately and in a timely manner - Support administrative processes, including purchase requests, invoices, vendor coordination, onboarding logistics, and other operational needs as required - Maintain organized records, files, contact lists, distribution lists, and relevant documentation Operational and Project Coordination - Support the VP Planning & Optimization by tracking priorities, deadlines, action items, and follow-ups across key workstreams - Assist with coordination of procurement-related meetings, leadership routines, vendor engagements, and internal business reviews - Help organize information and maintain visibility into commitments, decisions, and pending items - Identify opportunities to improve administrative processes, increase efficiency, and create smoother day-to-day operations for the executive Required Qualifications: - Minimum of 7 to 10 years of experience providing executive-level administrative support, preferably to a senior executive, C-suite leader, or equivalent - Demonstrated experience managing complex calendars, competing priorities, confidential information, and senior-level stakeholder interactions - Strong proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint - Excellent written and verbal communication skills, with strong attention to detail and professional polish - Ability to work independently, anticipate needs, solve problems, and make sound decisions with limited direction - Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously - High degree of discretion, integrity, and professionalism when handling sensitive or confidential matters - Experience supporting executives in a large corporate, financial services, procurement, supply chain, vendor management, or similarly complex environment preferred Preferred Qualifications: - Prior experience supporting a VP or other senior operations-focused executive About Seneca Resources: - At Seneca Resources, we are more than just a staffing and consulting firm, we are a trusted career partner. With offices across the U.S. and clients ranging from Fortune 500 companies to government organizations, we provide opportunities that help professionals grow their careers while making an impact. When you work with Seneca, you’re choosing a company that invests in your success, celebrates your achievements, and connects you to meaningful work with leading organizations nationwide. We take the time to understand your goals and match you with roles that align with your skills and career path. Our consultants and contractors enjoy competitive pay, comprehensive health, dental, and vision coverage, 401(k) retirement plans, and the support of a dedicated team who will advocate for you every step of the way. Seneca Resources is proud to be an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace where all qualified individuals are encouraged to apply. We need to remove EEO/equal-opportunity boilerplate? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove the EEO statement. Also remove "About Seneca Resources" maybe not boilerplate but it's company description; could be kept as part of Benefits? Actually benefits section includes competitive pay, health, dental, vision, 401(k), support of dedicated team. That's from Seneca Resources description. The rest about being a trusted career partner etc. is more company overview; could be included in About the role? Not exactly. But we could keep a short paragraph about Seneca Resources as part of Benefits or maybe as a separate section "About the company" but not allowed headings. Could incorporate into Benefits section as a preamble. However we must preserve ALL substantive information; we cannot drop the Seneca Resources description unless it's boilerplate. It's not boilerplate; it's substantive about the staffing firm. So we need to include it somewhere. Perhaps we can include a short paragraph under Benefits that includes the description of Seneca Resources and the benefits. Or we could create a section "About Seneca Resources" but not allowed heading. The instruction says use

      for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but says "Use

      for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It implies we should use those headings for sections; we could still add other headings but better to stick to those. We could put the Seneca Resources description inside Benefits section as a paragraph before the list of benefits. Thus Benefits section:

      Benefits

      At Seneca Resources, we are more than just a staffing and consulting firm, we are a trusted career partner. With offices across the U.S. and clients ranging from Fortune 500 companies to government organizations, we provide opportunities that help professionals grow their careers while making an impact. When you work with Seneca, you’re choosing a company that invests in your success, celebrates your achievements, and connects you to meaningful

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