Executive Assistant (1146336)

Location: Brentwood, TN

About the role

We are seeking a highly organized, proactive, and collaborative Executive Assistant to support three Vice Presidents. This role plays a critical part in enabling leadership effectiveness, ensuring seamless operations across global teams, and driving alignment across strategic AI initiatives. You will work in a fast-paced, highly visible environment, partnering with stakeholders across geographies and functions while maintaining a strong focus on confidentiality and professionalism.

Responsibilities

• Provide proactive executive support, including managing a complex, global calendar across multiple time zones and helping prioritize leadership time in alignment with business goals.
• Coordinate leadership rhythms, including preparing agendas, briefing materials, and tracking follow-ups to ensure execution across teams.
• Manage calendars for the three VPs who have 15-20 meetings each daily.
• Coordinate with external entities to decide on prioritization of any requests or changes to calendar.
• Coordinate with other Executive Assistants for other VPs.
• Plan and manage domestic and international travel, including detailed itineraries, logistics, and expense processes.
• Partner closely with stakeholders to ensure smooth communication, alignment, and timely delivery on key initiatives.
• Handle confidential and sensitive information with discretion and professionalism.
• Anticipate needs, remove obstacles, and continuously improve processes to enhance efficiency and effectiveness.
• Coordinate meetings, catering, and communication setup if the meeting is set by the VP.

Requirements

• Prior experience as an Executive Assistant for a VP in a mid to large-size company.
• Strong verbal and written skills to communicate on behalf of VP, including strong digital fluency with Microsoft Suite.
• Experience making decisions on priorities in ambiguous situations and able to gauge situations and the politics of the moment to garner support if needed.
• Degree preferred.

Pay

$30.00 USD Hourly - $40.00 USD Hourly