Executive Assistant 1 - Technology

We are seeking a highly organized and proactive Executive Assistant to support a Senior Vice President and 2 Vice Presidents on the Merchandising, Inventory, Supply Chain Technology team, as well as the broader organization. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, with the ability to work independently and with a team of other executive assistants and leaders.

Responsibilities

• Provide comprehensive support services to the Vice Presidents by building a foundation of a professional, responsive, and effective environment for the organization
• Manage complex calendars by proactively prioritizing, scheduling, preparing for and communicating meetings and events for the Vice Presidents and others as needed
• Partner with other team members to help build company culture by leading engagement/recognition projects, organizing team communications and planning events, both internally and offsite
• Assist in maintaining department discretionary budget and manage SVP/VP expense reconciliation and travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Handle highly confidential information with discretion and maintain the security of the Vice Presidents’ records and files
• Perform other related duties and execute projects as assigned

Requirements

• Proven experience as an Executive Assistant or similar administrative role
• Bachelor's degree in business administration or related field preferred, or equivalent working experience
• Proficient in Microsoft Office Suite (SharePoint, Excel, Outlook, and PowerPoint) and experience with virtual meeting software (e.g., Microsoft Teams, Slack)
• Exceptional context-switching ability, can shift rapidly between priorities and people without losing track of what’s in flight
• Excellent communication and interpersonal skills
• Ability to navigate through ambiguity and influence without authority
• A proactive approach to problem-solving with strong decision-making capabilities
• Ability to maintain a high level of integrity and discretion in handling confidential information
• Experience in managing executive calendars and travel arrangements
• Comfortable thriving in a fast-moving, high-change environment; able to keep many workstreams in motion simultaneously and switch context quickly without losing momentum
• Exceptional attention to detail and follow-through. Ability to ensure no request goes unaddressed, proactively tracking outstanding items to completion so nothing falls through the cracks

Pay

The pay range for this position is $27.75 - $44.25 hourly, dependent on location, job-related knowledge, skills, and experience.

Benefits

• Medical, vision, and dental insurance
• Retirement and 401k options
• Paid time off, holidays, and paid time away accruals
• Life insurance and disability coverage
• Merchandise discount
• Employee Assistance Program (EAP) resources
• Eligibility for performance-based incentives/bonuses