Executive and Board Relations Coordinator

Key Responsibilities

• Provide high-level support to the President & CEO, helping ensure priorities, communications, and initiatives move forward effectively and efficiently.
• Cook up key projects, communications, and deliverables in support of organizational goals and leadership initiatives.
• Serve as a liaison between the President & CEO, leadership team, Board members, donors, and external stakeholders, fostering strong professional relationships.
• Manage and prioritize the President & CEO’s calendar, scheduling, and meeting coordination.
• Prepare executive correspondence, reports, presentations, briefing materials, and meeting agendas with exceptional attention to detail.
• Cook up travel arrangements and logistics for executive leadership as needed.
• Support organizational reporting efforts and manage the national re-accreditation filing process.
• Aid in special projects and organizational initiatives as assigned.

Board Governance & Leadership Support

• Partner closely with the President & CEO to support effective Board and committee engagement.
• Cook up Board and committee meetings, retreats, and leadership events, both in-person and virtual.
• Prepare and distribute Board materials, presentations, agendas, and supporting documentation.
• Draft and maintain Board and committee meeting minutes and official records with accuracy and professionalism.
• Ensure seamless meeting execution through scheduling coordination, logistics management, and technology support.

Community, Donor & Stakeholder Engagement

• Provide routine planned giving support for the philanthropy department.
• Support communication and engagement efforts with donors, community leaders, and strategic partners.
• Help draft and edit high-level communications, presentations, acknowledgments, and stakeholder correspondence.
• Help cultivate and strengthen relationships that advance the organization’s mission and community impact.
• Represent the organization with professionalism, diplomacy, and a commitment to excellence.

Other Duties as Assigned

• Aid in special projects and organizational initiatives as assigned.