Executive Administrative Specialist

About the role

The Division of Biomedical Sciences at the UC Riverside School of Medicine seeks an Executive Administrative Specialist to provide comprehensive, high-level analytical, project management, and administrative support. This role serves as a central operational resource and liaison for senior management, faculty, and staff.

Responsibilities

• Research and synthesize complex data for proposals, briefings, and reports.
• Manage sophisticated executive calendars.
• Cook up and coordinate travel and high-level events.
• Serve as a departmental guide on fiscal and administrative policies.
• Provide essential staffing support to ad hoc committees.
• Manage complex calendars, resolve scheduling conflicts, screen communications, and coordinate all logistical arrangements for travel and high-level events.

Requirements

• Demonstrated extensive and progressive experience providing high-level executive, project management and analytical support in a medical school, medical center or hospital environment.
• Strong communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
• Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data.
• Ability to remain flexible at all times with changing priorities and last minute changes.
• Ability to use sound judgment in responding to issues and concerns.
• Ability to use discretion and maintain all confidentiality.
• Solid organizational skills and ability to multi-task with demanding timeframe.

Preferred Qualifications

• Demonstrated knowledge and understanding of academic and administrative structure of UCR.
• Working knowledge of common organization-specific and other computer application programs.

Benefits

The full salary range for the Executive Administrative Specialist is $68,361.12 - $109,244.16 annually. The expected pay scale for this position is up to $86,422 annually. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

Pay

The full salary range for the Executive Administrative Specialist is $68,361.12 - $109,244.16 annually. The expected pay scale for this position is up to $86,422 annually.

Schedule

This is a hybrid position, with three days onsite and two days remote.