Executive Administrative Manager- Legal & Human Resources

About the role

The Senior Administrative Assistant will provide high-level administrative and operational support to the Legal General Counsel and Director of Human Resources. This role ensures smooth coordination of confidential, time-sensitive, and compliance-related activities across both departments.

This position serves as a critical coordination point between Legal, HR, and executive leadership, supporting both day-to-day operations and strategic initiatives.

Essential Duties and Responsibilities

• Provide direct administrative support to Legal Counsel and HR leadership
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
• Prepare agendas, briefing materials, and follow-up notes for meetings
• Cook domestic and international travel arrangements and expense reporting
• Draft, edit, and format internal and external communications
• Assist with document preparation, formatting, and version control for legal agreements and policies
• Track contract workflows, signatures, and renewals
• Maintain organized and secure filing systems for legal documentation
• Coordinate governance activities including board materials and compliance tracking
• Coordinate with external counsel as needed
• Support HR operational processes including onboarding, offboarding, and employee changes
• Maintain confidentiality of employee records and sensitive personnel information
• Aid in HR compliance documentation and policy distribution
• Coordinate interviews, candidate scheduling, and recruitment logistics
• Help prepare HR communications, templates, and employee letters
• Act as liaison between Legal, HR, Finance, and executive leadership
• Track action items and ensure timely follow-through across departments
• Support project coordination for HR and legal initiatives
• Maintain high attention to detail across multiple parallel workstreams

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Must-have skills & experience:
• 5+ years of experience in a senior administrative or legal/HR support role
• Strong experience handling confidential and sensitive information
• Excellent organizational, time management, and prioritization skills
• Strong written and verbal communication skills
• Proficiency with Google Workspace and/or Microsoft Office Suite
• Experience managing calendars, scheduling across time zones, and coordinating executives
• Ability to work independently with minimal supervision
• Nice-to-have skills:
• Experience supporting both Legal and HR functions in a corporate or nonprofit environment
• Familiarity with employment documentation, contracts, or HRIS systems
• Experience working in a remote-first or distributed organization
• Exposure to compliance, governance, or regulated environments
• Paralegal or HR certification (not required, but helpful)