Executive Administrative Assistant (Remote)

About the role

The Executive Administrative Assistant will provide strategic and operational support to the CEO and Executive Leadership Team. The role is fully remote but requires onsite attendance in Cincinnati, OH, for 1–2 days each month. Candidates must be located within a 4–5 hour driving radius of Cincinnati.

Responsibilities

• Provide high-level administrative support to the Executive Team, including calendar management, meeting coordination, travel arrangements, and confidential correspondence.
• Develop professional, executive-level PowerPoint presentations for leadership meetings, company-wide forums, strategic planning sessions, and Board of Directors meetings.
• Draft, edit, and maintain executive communications, strategic documents, agendas, reports, and meeting materials with exceptional attention to detail.
• Prepare meeting agendas, capture detailed meeting minutes, track action items, and coordinate follow-up activities.
• Collapse support the OSIS Board of Directors through meeting coordination, document preparation, and administrative support.
• Collapse Coordinate executive travel, conferences, company events, and offsite meetings.
• Collapse Collaborate with departments across the organization to gather information and create accurate, polished materials for leadership.
• Collapse Support internal culture initiatives, employee events, and organizational programs.

Requirements

• A high school diploma is required; an Associate's or Bachelor's degree is preferred.
• 5+ years of administrative or executive support experience.
• Advanced Microsoft Office skills, including: PowerPoint (creating executive and board-level presentations), Word (professional business documents and communications), Outlook (calendar and meeting management), Excel (data organization and reporting).
• Strong written and verbal communication skills.
• Exceptional organizational, time management, and multitasking abilities.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Experience supporting senior leaders, executives, or boards of directors preferred.
• Strong attention to detail and ability to work independently while managing multiple priorities.

Qualifications

• Must be located within a 4-hour driving distance to Cincinnati, OH.
• Must be able to travel into the Cincinnati, OH office to work once a month for a couple of days.
• Must have advanced Microsoft Office skills, including PowerPoint, Word, Outlook, and Excel.
• Must have strong written and verbal communication skills.
• Must have exceptional organizational, time management, and multitasking abilities.
• Must have experience supporting senior leaders, executives, or boards of directors.
• Must have strong attention to detail and the ability to work independently while managing multiple priorities.

Skills

• Microsoft Office Suite (PowerPoint, Word, Outlook, Excel)
• Executive-level presentation creation
• Meeting coordination and management
• Confidential information handling
• Strategic document preparation
• Board of Directors support
• Travel and event coordination
• Collaboration with cross-functional teams
• Internal culture support

Benefits

Opportunity to work directly with executive leadership and contribute to strategic initiatives.

Pay

$60,000 - $90,000

Schedule

Full-time remote position with occasional onsite attendance in Cincinnati, OH.