Executive Administrative Assistant (Onsite)

About the role

The role is an Executive Administrative Assistant position located in Cedar Rapids, IA. This is an onsite position supporting multiple executive General Manager leaders and their direct reports at the Cedar Rapids Main Plant site.

Responsibilities

• Proactively manage hectic and complex calendars for executive leaders.
• Prioritize based on customer meetings, program cycles, fiscal calendars, current projects, and team needs.
• Cook up internal meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Book domestic and international travel within travel policy, considering travel visas, costs, and proper documentation.
• Prepare expense reports and purchase requisitions.
• Effectively interface with employees from other business units and leaders inside and outside the company, recognizing key players within all organizations.
• Support onsite and offsite business meetings, including food orders, luncheon planning, visitor requests, guest Wi-Fi, DT troubleshooting, conference room, and planning of other business-related meetings as requested.
• Organize space planning for the site.
• Aid in PowerPoint presentations; Microsoft applications when needed.
• Help plan and execute employee morale events and activities to enhance engagement.
• Security desk duties including checking in visitors/customers and providing temporary badges.
• Order office supplies and kitchenet supplies for the site.
• Assist in tasks associated with onboarding of new employees.
• Perform other general administrative and project duties as requested by leadership.

Qualifications

• Typically requires: HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience.
• Administrative background.

What We Offer

• Medical, dental, and vision insurance.
• Three weeks of vacation for newly hired employees.
• A generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option.
• Tuition reimbursement program.
• Student Loan Repayment Program.
• Life insurance and disability coverage.
• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection.
• Birth, adoption, parental leave benefits.
• Healthy You Incentives, wellness rewards program.
• Doctor on Demand, virtual doctor visits.
• Bright Horizons, child and elder care services.
• Teladoc Medical Experts, second opinion program.