Executive Administrative Assistant (Learning & Development)

Key Responsibilities

• Provide direct administrative support to the Director of Learning & Development, including calendar management, meeting coordination, and preparation of materials.
• Manage and organize email correspondence, including reviewing, sorting, and responding to emails on behalf of the Director of Learning and Development.
• Draft, edit, and distribute professional communications, emails, reports, and presentations.
• Serve as a point of contact for internal stakeholders related to training schedules, logistics, and follow-ups.
• Cook up and distribute training materials, evaluations, and follow-up communications.
• Maintain accurate training records, spreadsheets, and learning management system (LMS) data.
• Track participation, completion rates, and deadlines for required training programs.
• Aid in compiling reports and summaries for leadership and compliance purposes.

Qualifications

• Associate’s degree or equivalent experience.
• 3+ years of executive or administrative support experience, preferably in HR, Learning & Development, or training environments.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with calendars and scheduling tools.
• Experience supporting a senior leader or executive.
• Familiarity with learning management systems (LMS).
• Ability to handle sensitive information with professionalism and discretion.

Preferred Experience

• Experience in nonprofit, healthcare, or human services environments.
• Experience with software or tools that enhance job efficiency and output.

Work Environment

• Combination of office-based and virtual work.
• Occasional travel to training sites or events may be required.

Total Rewards

• Competitive Pay.
• Medical, Dental, and Vision Insurance.
• Tuition Reimbursement options.
• Flexible Spending Accounts (Health, Dependent, and Transportation).
• Life Insurance.
• Disability Insurance.
• Paid Time Off.
• 403(b) with Employer Match.
• Employee Recognition Programs.
• Employee Referral Bonus opportunities.
• Discounts through “Tickets at Work”.
• Discounts on Verizon mobile service.

Want to Learn More?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.