Executive Administrative Assistant (Hybrid - Stamford, CT)

Responsibilities

• Provide administrative support to senior executives within the Finance organization
• Manage complex executive calendars, meetings, and scheduling changes
• Cook up meetings, conference calls, and on-site/off-site events
• Prepare meeting materials and ensure documents are distributed accurately and on time
• Arrange complex domestic and international travel, including itineraries and logistics
• Prepare and reconcile travel and expense reports and corporate purchase card expenses
• Process statements of work, purchase orders, invoices, and vendor payments
• Support supplier management activities using Coupa
• Communicate proactively with executives and stakeholders to resolve scheduling and administrative issues
• Maintain department calendars and assist with prioritization of executive activities
• Attend staff and team meetings as required
• Perform special projects and additional administrative duties as assigned

Requirements

• 7+ years of Executive Assistant experience
• Minimum of 2 years supporting senior-level executives in a corporate environment
• Minimum of 2 years of experience using Coupa or similar supplier management software
• Minimum of 4 years of experience using Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Extensive experience with Coupa
• Advanced proficiency with Microsoft Outlook, Excel, Word, and PowerPoint

Qualifications

• Minimum of 4 years of experience using Microsoft Outlook, Word, Excel, PowerPoint
• Strong organizational and project management skills
• Strong attention to detail
• Excellent verbal and written communication skills
• Strong interpersonal and stakeholder management skills
• Strong problem-solving and critical thinking skills
• High level of integrity, professionalism, and confidentiality
• Strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Skills

• Strong organizational and project management skills
• Strong attention to detail
• Excellent verbal and written communication skills
• Strong interpersonal and stakeholder management skills
• Strong problem-solving and critical thinking skills
• High level of integrity, professionalism, and confidentiality
• Strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Benefits

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.