Executive Administrative Assistant (Head Start)

Duties And Responsibilities

• Supervise Data Entry Specialist.
• Must be self-motivated and well organized.
• Must attend required meetings to take minutes and transcribe them for documentation.
• Possess excellent technology skills.
• Possess excellent typing skills.
• Process office correspondence and maintain files.
• Possess excellent oral and written communication skills to include proper telephone etiquette.
• Be proficient with the English Language to include knowledge of grammar and a capable speller.
• Aid in collecting, analyzing, and developing data concerning program activities and procedures.
• Provide technical assistance to Policy Council.
• Perform general office management duties, organize, develop, and assist in implementing filing procedures, assist in analyzing ongoing monitoring activities and reports, and order supplies as needed.
• Act as a liaison between staff and the Project Director in his or her absence.
• Aid in the planning, development, and correlation of the program’s budgets.
• Aid each program component in the preparation of materials, scheduling of activities, and other duties as may be required.
• Establish and maintain a simplified record-keeping system of day-to-day operating expenses.
• Attend all pertinent workshops, seminars, conferences, pre-service and in-service trainings as required. Some of the above will require out of town and/or overnight stays.

Qualifications

• Necessary (Entry Requirements): Associate Degree in Business or related area and at least three years of experience in an administrative capacity.
• At least one year of experience working with Executive Management.
• Knowledge of principles and practices of office/business protocols.
• Knowledgeable (at least two years of experience) in administrative judgment, discretion, and maintaining confidentiality.
• Valid driver’s license and access to transportation.
• Ability to pass all required medical exams including a pre-employment Drug and Alcohol screening, SLED check along with a Central Registry Background investigation by the Department of Social Services.
• Ability to attend overnight meetings.

Desirable

• Bachelor’s Degree in Business or related area of concentration.
• Knowledgeable (at least three years of experience) of working with government regulations and guidelines.