Executive Administrative Assistant (ETS)| Temporary

Key Responsibilities

• Handles meeting and conference logistics
• Prepares and monitors budgets and project proposals
• Researches and compiles information for reports and presentations, including chart and graph preparation
• Maintains calendar for one or several executives and ensures appropriate preparation for daily activities
• May coordinate domestic or foreign travel arrangements
• Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them
• Led meetings addressing specific operational issues and develops recommendations and action plans towards their resolution
• Aids in the administration and interpretation of policies and procedures for the organization and department
• May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns
• May act as a spokesperson for departmental inquiries
• Maintain and organize personnel and student lists
• Managing contacts, arranging meetings, and scheduling travel
• Aid in writing and managing social media campaigns
• Handle receipts and submissions
• Aid in the set-up and break-down of events

  Minimum Qualifications

  • Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training
  • Previous experience with various personal computer software applications