Executive Administrative Assistant

About the role

The ideal candidate will provide high-level administrative support to Executive Vice Presidents and Senior Vice Presidents, ensuring confidentiality, accuracy, quality, and efficiency. They will gain direct exposure to executive priorities and decision-making, and play a central role in maintaining the smooth operation of the organization.

Responsibilities

• Supports EVP and SVP leadership with complex schedules, travel arrangements, and daily priorities.
• Coordinates client onsite visits, including room booking, catering, and agenda coordination.
• Manages recurring meetings, preparing agendas and logistical support.
• Collaborates with internal teams to facilitate coordination efforts, assist with presentations, and support executive-level engagements.
• Screens and prioritizes communications for executives, including telephone calls and emails.
• Produces reports, presentations, and materials to support executive and operational needs.
• Improves processes, workflows, and administrative efficiencies, including identifying opportunities for automation and scalability.
• Develops and standardizes executive support programs and scalable processes.
• Navigates organizational priorities and stakeholder relationships with professionalism and confidence.
• Assists with coordination of special projects and initiatives, as required.

Requirements

• Experience creating or improving administrative processes, workflows, and efficiencies.
• Familiarity with automation or AI-enabled productivity tools (e.g., Copilot).
• Associate’s Degree in Business, Communications, or related field or equivalent work experience.
• At least five (5) years of high-level executive administrative support experience.
• Experience supporting senior leadership (EVP/SVP level).
• Highly organized with strong calendar management, prioritization, and multitasking abilities.
• Proficiency with Microsoft Office products such as Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to work effectively in a fast-paced, high-demand environment with shifting priorities.
• Excellent interpersonal, organizational, and communication skills, both verbal and written.
• Ability to work independently, exercise sound judgment, and manage highly confidential information.
• Proven capability to handle complex scheduling, travel coordination, and executive support needs across multiple stakeholders.
• Able to lift 10–20 lbs. of files, marketing materials, manuals, or supply boxes.
• Able to sit for extended periods and perform sedentary tasks.
• Ability to travel locally as needed to support meetings and events.

Qualifications

• Must be comfortable being proactive, assertive, and navigating challenging or high-pressure situations.

Skills

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office products.
• Experience with automation or AI-enabled productivity tools.

Benefits

SWIVEL offers a competitive overall compensation package, including work/life balance, employee engagement activities and recognition awards, years of service awards, career enhancement and growth opportunities, a Leadership Academy and Mentor Program, continuing education and career certifications, variety of healthcare coverage options, traditional and Roth 401(k) retirement plans, and a Lucrative Wellness Program. Additionally, SWIVEL is a Substance-Free Workplace and requires pre-employment drug testing.