Executive Administrative Assistant

About the role

The Executive Administrative Assistant supports the Executive Team by providing administrative and organizational support. The role fosters a positive, efficient, and collaborative office environment aligned with GreenState's culture and values.

Essential Duties And Responsibilities

• Adheres to GreenState's core values and Service Standards.
• Demonstrates a positive member service focus.
• Works collaboratively with coworkers.
• Ensures confidentiality of member information.
• Fosters a diverse and inclusive work environment.
• Represents GreenState professionally.
• Serves as the point of contact for the Executive Team.
• Manages multiple or complex calendars.
• Schedules travel accommodations.
• Aids in the drafting, editing, formatting, filing, and mailing of documents.
• Attends meetings and takes minutes or notes.
• Maintains organized, secure filing systems.
• Organizes and prioritizes incoming requests.
• Assists with special projects.
• Prepares for various GreenState meetings, luncheons, and dinners.
• Maintains inventory of office supplies.
• Anticipates executive needs proactively.

Job Requirements/Expectations

• A two-year college degree in management support is preferred.
• Minimum two years of related experience supporting executive level management.
• Strict adherence to GreenState Credit Union policies, procedures, and operations.
• Punctual attendance and work all scheduled hours, including overtime as necessary.
• Significant trust, courtesy, and tact.
• Confidentiality and handling of sensitive information.
• Interpersonal skills to interact with all levels of GreenState employees and community representatives.
• A positive attitude and professional image.
• Strong organization skills with attention to detail.
• Excellent verbal, written, and interpersonal communication skills.
• Strong time management skills to handle multiple assignments simultaneously.
• Ability to follow specific directions and multi-task in a fast-paced environment.
• Advanced computer skills (Outlook, Word, Excel, PowerPoint).
• Ability to take meticulous meeting notes, develop and maintain files, and protect confidential information.
• Reliable transportation, valid driver's license, good driving record, and adequate automobile insurance.
• Able to travel regularly between GreenState and various community locations.
• Must be bondable.

Salary and Benefits

The salary range for this position is $69,280.38 - $80,996.76 with a progressive benefit package.