Executive Admin / Chief of Staff

About the Opportunity

The company offers full services payment services for mid-market companies. This is an innovative financial technology startup, committed to revolutionizing the way people and businesses handle payments and financial transactions. By combining cutting-edge technology with unparalleled customer service, the organization aims to make financial management simple, secure, and accessible for everyone. The organization is looking for a highly organized, proactive, and resourceful Executive Admin / Chief of Staff to join its growing team. This role will report directly to the CEO and will play a crucial part in shaping the future of the company.

Key Responsibilities

• Provide high-level administrative support to the CEO and senior leadership team, including calendar management, scheduling meetings and appointments, and coordinating travel arrangements.
• Manage and prioritize the CEO's inbox, ensuring that all correspondence is handled in a timely and efficient manner.
• Prepare meeting agendas, take minutes, and follow up on action items as necessary.
• Act as the liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication.
• Assist in the preparation of presentations, reports, and other materials for internal and external meetings.
• Help to plan and execute company events, including offsites, team-building activities, and board meetings.
• Oversee office operations and facilities management, ensuring a productive and enjoyable work environment for all team members.
• Assist with the onboarding of new employees, providing logistical support and helping to coordinate orientation and training.
• Collaborate with various departments to optimize operational efficiency and drive strategic initiatives.
• Support the CEO in ad-hoc projects and tasks as needed.

Required Qualifications

• A minimum of 5 years of experience in executive support, office management, or a similar role, preferably within a startup environment.
• Exceptional organizational and time-management skills, with the ability to handle multiple tasks and competing priorities.
• Excellent written and verbal communication skills, with the ability to interact professionally with a diverse group of stakeholders.
• A proactive and resourceful approach to problem-solving, with a strong attention to detail.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• A high level of discretion and the ability to handle sensitive information with confidentiality.
• A bachelor's degree in Business Administration or a related field is preferred.
• Experience in the financial technology industry is a plus.
• Experience in marketing is a plus.

What the Company Offers

• A competitive salary and benefits package, including health, dental, and vision insurance.
• 6% 401k Match
• Generous vacation and paid time off policies.
• A dynamic, fast-paced work environment where contributions will have a direct impact on the company's success.
• Opportunities for professional growth and development.
• The chance to work alongside a passionate and talented team, dedicated to revolutionizing the financial technology industry.