EXECUTIVE Admin Asst/Creative Support -HRLY

Key Responsibilities

• Provide comprehensive administrative and creative support to the Division President and Regional Director(s).
• Serve as a strategic partner by owning the process of building presentation decks in Canva for sector, regional, and divisional calls.
• Maintain a working understanding of hospitality and food service operations to support communication and decision-making.
• Manage complex travel arrangements—including airfare, hotel, and rental car bookings—for up to 80 visiting managers attending Texas A&M football games.
• Create and distribute welcome gift bags for support managers and act as the primary point of contact for travel-related issues.
• Support the HR check-in function during all Texas A&M home football games and third-party events.
• Communicate confidently and professionally with senior executives and all levels of management across the company.
• Attend meetings both in person and virtually, taking accurate, detailed notes and providing clear summaries with action items when required.
• Exercise discretion and maintain strict confidentiality in all matters.

Skills

• Proficient in Canva, PowerPoint, Excel, and Word
• Excellent written communication skills
• Exceptionally organized, with strong time-management abilities and a consistent record of meeting deadlines
• Comfortable working in a dynamic, fast-paced, and constantly shifting environment where priorities may change frequently

Job Summary

Provide support in a multitude of ways to a Company executive in order to enhance the Company's effectiveness and best serve Company clients and employees.

Essential Duties and Responsibilities

- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Attend meetings in the executive's absence and delivering and receiving messages on executive's behalf.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintains customer confidence and protects operations by keeping information confidential.
- Prepares reports by collecting and analyzing information.
- Completes projects by assigning work to clerical staff; following up on results.
- Secures information by completing data base backups.
- Maintains and verifies office supplies inventory.
- Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.

Location

Texas A&M University, College Station, TX

Company Information

We are a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

About the Company

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Benefits

• Instapay (early access to your wages) and high interest savings both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program

Contact Us

To apply for this position, please follow the link provided in the job description or contact us directly at [Contact Information].