Jobs · Administrative · Texas

EXECUTIVE ADMIN ASSISTANT (FULL TIME)

ESFM® USA · Austin, TX · 2 wk ago
Administrative$24.5/hrFull-time
We need to output HTML fragment with sections: About the role? Actually we need to include sections only when posting has real specific content. The posting includes: location, schedule, requirement, fixed pay rate, description (company overview), job summary, essential duties and responsibilities, benefits. Also maybe "About Compass Group" etc. We need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use

for each section heading. Use
  • for any list of duties/requirements/benefits. Use

    for prose. We must not repeat job title as heading. Do not put Job ID/requisition numbers as headings; fold minor metadata into short

    or drop it. We must preserve all substantive information; do not invent or summarize away detail. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. Also remove text about applying via text, terms, etc. Also remove "Associates At ESFM Are Offered Many Fantastic Benefits." but we need to keep benefits content. Remove "For positions in Washington State..." etc maybe not needed? It's still benefits info but maybe we can keep? It's about paid time off benefits info link; but it's still benefits. However it's a link; we can keep as part of benefits? Might be considered boilerplate? It's not EEO; it's a link for benefits info. Might keep but it's not essential? The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The link for paid time off benefits is not exactly those; it's still benefits info. Could keep as part of benefits. We need to include sections only when posting has real specific content. So we will have sections: About the role (maybe company overview), Responsibilities (essential duties), Requirements (at least 1 year admin experience), Pay (Fixed Pay Rate: $24.50 per hour), Schedule (Full time schedule Monday-Friday 8:00 am - 4:30 pm), Benefits (list of benefits). Possibly Qualifications/Skills not present separate; we can omit those headings if no specific content. The instruction: Prefer a few substantive sections over many thin ones. So we can combine Requirements and maybe Qualifications? But we have only requirement: at least 1 year admin experience. Could put under Requirements. Skills not specified. So we will not create Skills heading. We need to preserve all substantive information: location, schedule, requirement, pay, company overview (ESFM description), job summary, essential duties, benefits. We need to format using

    headings,
    • for lists,

      for prose. We need to avoid repeating job title as heading. So no heading for "EXECUTIVE ADMIN ASSISTANT". Good. We need to drop Job ID/requisition numbers; we can drop that line. We need to drop application instructions: "Text JOB to 75000..." etc. Also "Note: online applications accepted only." maybe considered application instruction; we can drop? It's about application method; likely considered application instruction. We'll drop. We need to drop duplicated lines. We need to keep location: "Location: Tesla - 13101 Harold Green Road, Austin, TX 78725". Could be placed in a

      under About the role or maybe as its own paragraph. Since we have About the role section, we can include location there. We need to keep schedule: "Full time schedule. Monday - Friday, 8:00 am - 4:30 pm. More details upon interview." We'll keep schedule details; maybe we keep the schedule line but drop "More details upon interview." as it's vague? It's still substantive? It's not specific; but it's part of schedule. Might keep but it's not specific; but we can keep as it's part of schedule description. However instruction: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. The schedule is stated: Full time schedule Monday-Friday 8:00 am - 4:30 pm. The "More details upon interview." is filler? It's not specific; but it's not a placeholder like TBD. It's still somewhat vague but maybe we can keep it as part of schedule paragraph. It's okay. We need to keep pay: "Fixed Pay Rate: $24.50 per hour." We'll put under Pay section. Benefits: list many benefits. We'll create

      • for each. Now we need to decide headings: About the role (company overview + job summary + location?), Responsibilities (essential duties), Requirements (at least 1 year admin experience), Pay, Schedule, Benefits. We could also include Qualifications if we want but not needed. Now we need to ensure we don't repeat content. Let's extract substantive paragraphs. Company overview: "ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI). We Make Applying Easy! ... Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets. ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA)." Job Summary: "Provide support in a multitude of way to a Company executive in order to enhance the Company's effectiveness and best service Company clients and employees." We could combine these into About the role section. Location: "Location: Tesla - 13101 Harold Green Road, Austin, TX 78725" We can put location in About the role as a paragraph. Now Responsibilities: list of essential duties. We'll extract each sentence as list items. Requirements: "At least 1 year of admin experience required." Pay: "Fixed Pay Rate: $24.50 per hour." Schedule: "Full time schedule. Monday - Friday, 8:00 am - 4:30 pm. More details upon interview." Benefits: list: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program; Full-time positions also offer: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs); Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ESFM.pdf We can include the link as a list item maybe. Now we need to output only HTML fragment, no /, no markdown. Let's craft:

        About the role

        ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI). Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets. ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

        Location: Tesla - 13101 Harold Green Road, Austin, TX 78725

        Job Summary: Provide support in a multitude of way to a Company executive in order to enhance the Company's effectiveness and best service Company clients and employees.

        Responsibilities

        • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
        • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
        • Attend meetings in the executive's absence and delivering and receiving messages on executive's behalf.
        • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
        • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
        • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
        • Maintains customer confidence and protects operations by keeping information confidential.
        • Prepares reports by collecting and analyzing information.
        • Completes projects by assigning work to clerical staff; following up on results.
        • Secures information by completing data base backups.
        • Maintains and verifies office supplies inventory.
        • Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
        • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
        • Contributes to team effort by accomplishing related results as needed.
        • Performs other duties as assigned.

        Requirements

        At least 1 year of admin experience required.

        Pay

        Fixed Pay Rate: $24.50 per hour.

        Schedule

        Full time schedule. Monday - Friday, 8:00 am - 4:30 pm. More details upon interview.

        Benefits

        • Retirement Plan
        • Associate Shopping Program
        • Health and Wellness Programs
        • Discount Marketplace
        • Identity Theft Protection
        • Pet Insurance
        • Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
        • Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) (full‑time positions)
        • Paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws
        • Paid time off benefits information for Washington State,

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