EX Vendor Specialist

About the role

VARITE is looking for qualified EX Vendor Specialist in Lehi, UT 84043 (Onsite). The client is an American computer software company that offers a wide range of programs from web design tools, photo manipulation, and vector creation, through video/audio editing, mobile app development, print layout, and animation software. VARITE, established in 2000, is an award‑winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies, with 850+ global consultants delivering excellence through scientific, engineering, technical, and non‑technical staff augmentation and talent acquisition. Contract duration: 12 months with possible extension.

Responsibilities

• Initiate and coordinate supplier onboarding requests in GEP Quantum as directed by Vendor Managers or business stakeholders.
• Gather required business and supplier information, monitor outstanding actions, and follow onboarding requests through completion.
• Create purchase requisitions in Ariba against the appropriate cost center after applicable sourcing and contracting activities have been completed.
• Monitor purchase requisition approvals and purchase‑order creation, and coordinate follow‑up for returned, incomplete, stalled, or non‑standard transactions.
• Maintain renewal, contract‑expiration, and purchase‑order‑expiration trackers for assigned suppliers and coordinate renewal‑readiness activities under Vendor Manager guidance.
• Gather and organize performance history, open issues, obligations, and supporting documentation for renewal planning.
• Maintain supplier review calendars and coordinate scheduling and logistics for standard supplier business reviews.
• Gather, validate, and maintain established KPI and scorecard inputs; prepare standard performance calculations and review materials using approved methodologies and templates.
• Document supplier review outcomes, actions, owners, and due dates, and follow up on supplier and internal commitments.
• Receive, log, categorize, investigate, and track assigned vendor issues, credits, queries, exceptions, and follow‑up actions using established procedures.
• Coordinate work across business stakeholders, suppliers, and functional partners; maintain owners, target dates, handoffs, timestamps, supporting documentation, and an accurate action history.
• Proactively follow up on overdue or stalled activities and escalate SLA breaches, complex exceptions, unresolved issues, and matters requiring strategic or functional decisions.
• Monitor and coordinate assigned invoice and payment exceptions, including rejected transactions, credits, payment blocks, missing information, and entity or currency discrepancies.
• Coordinate invoice‑related follow‑up with suppliers, business stakeholders, Accounts Payable, and other functional partners, while documenting VMO actions and downstream handoffs.
• Maintain accurate operational trackers, work queues, status reports, dashboards, and audit‑ready documentation.
• Reconcile operational information against the appropriate systems of record and coordinate correction of discrepancies.
• Compile purchasing, onboarding, renewal, issue, invoice, and supplier‑performance status information for Vendor Managers and business stakeholders.
• Identify recurring operational breakdowns, incomplete data, overdue actions, and control gaps, and surface them to Vendor Managers for review.
• Support selected higher‑complexity