Events & Venue Manager

About the role

The Events & Venue Manager for the BioScience Research Collaborative (BRC) and O'Connor Engineering & Science (OES) buildings serves as the primary point of contact for venue reservations, conferences, educational programs, building-occupant requests, and a wide range of events held within these facilities. Reporting to the Associate Director of Operations and Administration, this position partners with university departments, faculty, staff, researchers, and external stakeholders to deliver comprehensive event and venue management services while ensuring compliance with facility requirements, operational standards, and university policies.

Responsibilities

• Planning, coordinating, and executing events from initial inquiry through post-event evaluation.
• Overseeing venue scheduling and utilization, event logistics, client communications, and operational coordination.
• Managing event management systems, reporting and analytics, and space utilization data.
• Serving as the primary point of contact for venue reservations, conferences, educational programs, and events across the BRC and OES facilities.
• Partnering with clients and stakeholders to develop event plans that align with facility capabilities, operational requirements, and university policies.
• Managing the full event life cycle, including scheduling, logistics, vendor coordination, communications, and day-of-event execution.
• Overseeing room reservations, conference-room bookings, venue calendars, and space-utilization activities.
• Managing a high-volume portfolio of events, ranging from routine meetings to large-scale conferences of up to 500 attendees.
• Partnering with the Facilities Supervisor and operations teams to coordinate event-support services and ensure event-ready facilities.
• Utilizing TRIRIGA and other event-management systems to coordinate work requests, track activities, and support venue operations.
• Collaborating with campus event teams, vendors, and service providers to ensure seamless event delivery and a consistent client experience.