Events Specialist

The International Crane Foundation (ICF) in Baraboo, Wisconsin, is a global leader in the conservation of cranes and their ecosystems, watersheds, and flyways. Through science, education, and partnerships, ICF works to ensure the survival of these majestic birds.

About the role

ICF is seeking a detail-oriented and creative Events Specialist to plan and execute events that increase public awareness, strengthen donor relationships, and generate critical philanthropic support. This role, part of the External Affairs team, ensures every event—whether in-person or virtual—reflects ICF's values, brand, and commitment to excellence. The Events Specialist will collaborate with multiple departments and volunteers.

Responsibilities

• Oversee all stages of event planning and implementation, including vendor coordination, contract management, budgeting, timeline development, staffing plans, and on-site event support.
• Work closely with Development and senior leadership to create meaningful in-person and virtual experiences that strengthen donor and supporter relationships while adhering to brand standards.
• Recruit and manage volunteers and staff for events.
• Coordinate branded displays and outreach materials for festivals and conservation events across the U.S.
• Maintain inventories of signage, banners, and promotional materials.
• Lead post-event opportunities, including ROI and donor engagement analysis.
• Identify new speaking and outreach opportunities and manage Speaker's Bureau logistics.
• Support donor stewardship efforts and oversee event communications in partnership with cross-functional teams.
• Ensure staff attending external events have the resources needed for successful brand engagement.

Requirements

• Bachelor’s degree in Event Management, Communications, Business Administration, or a related field.
• At least two years of event planning or project management experience, preferably in a nonprofit or fundraising environment.
• Strong organizational, communication, and interpersonal skills.
• Familiarity with event or CRM tools.
• Evening and weekend availability as needed for events.
• Valid driver’s license and acceptable driving record.

Qualifications

• Experience in nonprofit fundraising and volunteer coordination.
• Passion for conservation.

Benefits

• Health, dental, and vision insurance.
• 401(k) with employer contributions.
• Generous paid time off.
• Additional perks designed to support work-life balance and well-being.

Pay

$52,000–$56,000 (salaried).

Schedule

Full-time, hybrid position with 2–3 days remote per week, based at ICF headquarters in Baraboo, WI.