Events & Remote Experience Manager
About the role
Tailscale is building the new Internet by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We're building a future for the Internet that's easy, sensible, and safe, like it used to be.
Key Responsibilities
Planning and running the company-wide offsite - venue, logistics, budget, agenda, and the on-site execution itself.
Planning team-level events and offsites with team leads, balancing what each team wants against overall budget and timeline.
Running a regular cadence of virtual events that actually keep a distributed team feeling like one team.
Managing relationships with coworking providers and physical space vendors, including renewals, capacity planning, and day-to-day issues as they come up.
Acting as the point person for in-office or coworking space needs - desk capacity, meeting room access, badge/access logistics - so teams can just show up and work.
Evaluating and recommending new coworking locations as the team grows or shifts geographically.
Owning rewards and recognition end to end, from the platform itself to nominations and the moments that make people feel seen.
Improving the remote and hybrid experience generally - swag, onboarding touches, the small rituals that matter when you rarely see the office.
Sourcing, negotiating with, and managing vendors: venues, caterers, travel, AV, swag, event platforms.
Owning event budgets from the forecast through reconciliation, and flagging variances before they become a problem.
Handling the full logistics chain - invites, RSVPs, travel, run-of-show docs, day-of execution, wrap-up - so nothing falls through the cracks.
Collecting feedback after every event and actually using it to make the next one better.
Traveling as needed to support offsites and in-person events (roughly 10–25% of the time).
What We Are Looking For
7+ years running events at a high-growth tech company as the primary owner (not supporting)
Track record of planning and executing in-person, virtual, and hybrid events, including multi-day offsites from 10-450+ humans
Experience managing a physical workspace or coworking relationship - lease terms, vendor SLAs, or day-to-day space operations
Experience negotiating and managing vendor relationships, and knowing what good looks like before you sign
Strong budget management skills - forecasting, tracking spend, and staying inside the number you committed to
Organizational instincts and the ability to run several events and programs at once without dropping a thread
A level head when something goes wrong on-site, because something always does
Clear written & verbal communication and presentation skills - you'll be coordinating across teams and levels constantly, as be the face of our events
Willingness and ability to travel roughly 10–25% of the time
SF Bay Area in-office time required
Nice to Have
Familiarity with workplace/facilities platforms (Envoy, Robin, OfficeSpace, or similar) for space and access management
Experience running a rewards and recognition program or platform (Bonusly, Nectar, Motivosity, or similar)
Comfortable with tools like Asana, Notion, or Airtable for keeping events organized
Experience designing programs specifically for a distributed or fully-remote team
An eye for photography or video, useful for capturing events as they happen
Experience measuring whether an event or program actually worked - surveys, attendance data, that kind of thing