Events Production Manager

About the role

The Production Project Manager at The h.wood Group will manage and coordinate various aspects of special events and productions. The h.wood Group is a Los Angeles-based hospitality and lifestyle company known for its diverse portfolio of upscale nightlife and restaurant concepts, including Delilah, The Nice Guy, and Bootsy Bellows.

Key responsibilities

• Administrative Ownership
• Maintain and enforce use of project trackers, production timelines, and budget documents in Excel or Project management software.
• Oversee all data entry and file organization in Tripleseat and shared drives, ensuring accuracy and version control.
• Manage all vendor contracts, invoices, and expense documentation; reconcile budgets post-event.
• Compile weekly reports on active projects, spending, and deliverables for leadership.
• Budget & Reporting
• Build and maintain event and production budgets with precise attention to detail.
• Enforce financial controls, ensuring every expense is pre-approved and properly logged.
• Analyze cost efficiencies and track event ROI through post-event reporting and KPI dashboards.
• Process & Compliance
• Ensure internal production protocols are followed consistently across all venues and projects.
• Serve as the point of accountability for deadlines, vendor performance, and deliverable quality.
• Implement standardized forms and templates for all production functions.
• Production Support
• Cook up logistics for shipping, staffing, travel, and on-site setup.
• Support deck building and client-facing presentations with organized content and accurate data.
• Anticipate operational needs and communicate proactively with internal teams and venue partners.

Qualifications

• Proven experience in production, operations, or event project management.
• Advanced Excel proficiency (pivot tables, formulas, budget modeling required).
• Highly organized, analytical, and detail-oriented with a strong sense of accountability.
• Skilled in administrative systems (Tripleseat, Microsoft Office Suite, etc.).
• Excellent communication and follow-through skills — able to “chase down” missing details.
• Confident enforcing process and timelines with both internal teams and external vendors.
• Bachelor’s degree in hospitality, business, or related field preferred.