Events Planner

About the role

We are seeking an experienced and highly relational project manager. The ideal candidate has agency and client team experience, a track record of project management, and expertise in collaborating with team members day-to-day on marketing, event and communications projects. The role requires travel in the U.S. (including Puerto Rico).

Responsibilities

• Serve as a project manager and primary point of contact for highly-visible local restaurant opening events and community events in U.S. markets – including planning remotely and traveling to execute events on-site.
• Lead cross-functional launch alignment, including coordinating corporate marketing and PR teams and multiple agency partners, operations teams and field training staff.
• Manage several events at different stages in the planning process at any given time.
• Manage budgets and billing for events and projects.
• Oversee the set-up, execution and cleanup of events while on-site.
• Foster and maintain multiple client relationships, including discussing and understanding their goals to incorporate into project plans.
• Delegate and use inclusive language and behaviors.
• Resolve issues for unique on-ground problems/situations.
• Prepare and present decks and other communications materials.

Qualifications

• Thrive in a fast-paced environment and demonstrate calm under pressure.
• At least 3–5+ years of Project Management experience, with event planning experience and 1–2+ years in an agency environment.
• Regular travel across the United States.
• Extremely detail-oriented project management skills with ability to achieve results on deadline and on budget.
• Experience with Project Management tools/technologies, preferably Asana, and/or Smartsheet.
• High organizational, time management and prioritization skills.
• Client service and relationship-building skills.
• Ability to foresee issues and anticipate client and attendee needs.
• Excellent attention to detail, strong proofreading skills and ability to multitask and execute through to completion.
• A track record of successful event planning and execution.
• Leadership, team management and delegation skills.
• Decision-making skills, including ability to apply critical thinking to a simple or complex situation, analyze situations including short- and long-term impact, understand the available options, and recommend the best course of action among the options.
• Communication skills – able to communicate effectively and collaboratively across teams internal and external using multiple communications channels.
• Strong knowledge of target audiences, such as local community stakeholders, influencers and internal stakeholders.
• Experience with marketing concepts and understanding of PR practices to collaborate with counterparts and effectively reach business, consumer and local media audiences.