Events Manager

Responsibilities

• Involvement in all aspects of major club functions including F&B events, seasonal parties, major and minor golf events, retail events, etc.
• Create and execute planning, meetings, BEO’s and Critical Paths for all events to include floor plans, and timeline of event.
• Keep departmental managers and staff aware of functions, changes and expectations, through clear and frequent communication.
• Establish relationships with Members and encourage additional catering revenue.
• Uphold events and catering obligations related to the F&B budget.
• Quote prices (furniture, rentals, photographer, music, flowers, decorations, A/V, decorations) and formulate contracts detailing services to be provided.
• Ensure contracts/agreements for each event are signed before ordering any event items.
• Responsible for the sales, marketing and promotion of all Member and Guest private events, functions and activities, ensuring that all Member/Guest expectations are exceeded, Member Retention goals are met and that Private Party and Member Relations plans are achieved.
• Supervise/executes set-ups, breakdowns, and quality of service for all banquet events in the Club and private residences.
• Field any Member or Guest questions or concerns promptly and professionally.
• Assist Member Services as needed in the day-to-day operations of the department, when there are not events scheduled.
• Work with Member Services and Food & Beverage Departments in the requisitioning of staff and scheduling for events, catering and banquets.
• In addition, will need to requisition contract labor staff from time to time.
• Works with Executive Chef to determine selling prices for catered events; oversees the development of contracts / agreements.
• Helps develop catering sales budgets; reviews financial reports and takes corrective actions as appropriate.
• Ensure all events are billed accurately and chits are turned in immediately.
• Maintain banquet storage along with all items used for private and catering events.

Requirements

College degree preferred
1-2 years of prior hospitality, catering and event experience

Competencies for Success in the Role

• Communication – Must have an outgoing & well-spoken personality be able to clearly interact with members and guests
• Decision making - Applicant must be efficient, detail-oriented, self-motivated
• Coaching and mentoring other team members
• Strong organizational and multi-tasking skills are needed
• Collaboration – regularly works with other departments or projects
• Delivers results – getting things done on time and accurately
• Innovation Strategic thinking
• Talent management – assess and manage the skills and talent on the team for continuous improvement

Additional Duties as Assigned by Management

May be required to lift objects weighing more than 25 pounds

Benefits

• Competitive Pay
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Professional development and upward mobility opportunities
• Work-Family Culture

About Us

Nestled in California’s desert paradise, The Madison Club is La Quinta’s most exclusive, private residential community, offering the finest golf and club facilities in an intimate and sophisticated setting. It is a place of effortless grace and charm with an ambiance of quiet sophistication, intimacy, and understated luxury. Offering a limited number of homes and memberships, The Madison Club is the modern interpretation of California’s classic old-line country clubs, offering five-star dining and member events, wellness and fitness amenities, and Discovery’s signature Outdoor Pursuits program.

For More Information

To learn more about our club, please visit: https://madisonclubca.com/

About Discovery Land Company

The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world.

Company Website

To learn more about our company, please visit: http://www.discoverylandco.com/