Events Management Specialist

About the role

This role focuses on planning and executing engaging Undergraduate Admissions events that create a positive and memorable experience for prospective students, families, and school groups. You'll coordinate with campus partners, manage logistics, and use tools like Slate and Wrike to ensure every event runs smoothly and efficiently.

Responsibilities

• Plan, coordinate, and execute recruitment events for prospective students, families, and high school counselors. This includes both on and off campus events, serving over 8,000 guests each year.
• Collaborate with campus partners and external vendors to ensure seamless event logistics on-site. This includes but is not limited to coordinating with Central Reservations, Dining Services, Facilities, and Public Safety, and the Business Service Center.
• Manage the scheduling of group visits, Saturday programs, and regional receptions through internal Slate CRM.
• Partner with University and departmental marketing teams to develop, review, and distribute communications and campaigns for event communications.
• This role oversees the event budget in line with University priorities, included oversight of approximately 25 contracts with external vendors, estimated $100K in external contracts.
• Responsible for planning and coordinating Undergraduate