Events & Engagement Coordinator (0.50 FTE)

Primary Responsibilities

• Partner with the leaders and team members to design events that support foundation goals.
• Plan, coordinate, and execute fundraising and donor engagement events from start to finish, including timelines, logistics, vendors, budgets, staffing, and day-of execution.
• Serve as the primary coordinator for development events, managing registration, run of show, speakers, volunteers, and post-event follow-up; work with leaders across departments to secure participation and volunteer support as needed.
• Collaborate with team members to research prospective donors and funding sources to expand the organization's donor base.
• Cook up with team members to coordinate vendors and service providers (venues, catering, audiovisual, rentals, registration platforms) to ensure events are delivered on time and within scope.
• Partner with development and communications staff to support event logistics, outreach, and communications, including registration, invitations, reminders, and follow-up.
• Track event timelines, deliverables, and outcomes to support planning, accountability, and continuous improvement.
• Maintain event documentation, tools, templates, and checklists to support consistency and efficiency.
• Support event debriefs and documentation, including lessons learned and recommendations for future events.

Administrative Support

• Maintain a centralized calendar of community engagement and outreach events across the year, with emphasis on spring, summer, and fall activities.
• Serve as the primary coordination point for internal teams participating in community events and tabling, supporting scheduling, logistics, materials, and timelines.
• Support cross-departmental coordination to ensure community engagement events are well-prepared and appropriately staffed.
• Help identify opportunities to align fundraising events with broader community engagement efforts.

Key Skills

• High emotional intelligence and interpersonal awareness, with the ability to engage people thoughtfully and build rapport across diverse audiences.
• Knowledge of fundraising, donor engagement, and promotional event practices, including event logistics and outreach.
• Strong organizational, time-management, and problem-solving skills, with the ability to manage multiple priorities.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to demonstrate exceptional organizational skills, including the ability to set up and maintain organized and efficient office systems.
• Ability to understand the fund development process and to work with other staff members to further Neighborcare’s goals within the process.
• Ability to maintain confidentiality and comply with HIPAA and organizational privacy policies.
• Demonstrated commitment to Neighborcare Health’s mission, values, and equity-centered work, and ability to represent the organization to diverse communities.

Education & Experience

• Valid Washington State driver’s license with proof of automobile insurance.
• Bachelor’s degree with major coursework in the humanities, or a related field.
• 2-years experience in marketing or fundraising, and fundraising events.
• Experience with Raiser’s Edge or a similar CRM/donor database.