Events Coordinator II

About the Role

The Events Coordinator II provides central coordination of events and conferences from event planning through execution.

Essential Duties

• Coordinates events and conferences; providing central coordination from event inquiries through execution
• Provides on-site customer support during events
• Works with fellow managers & directors to provide the best events to our customers
• Performs other duties as assigned
• Works with clients throughout the event planning process, sometimes starting as early as event conception
• Takes steps to ensure that all event & audience needs are understood, confirming timelines, any security expectations are known, & arranging any special requests
• Assists in the supervision of student staff
• Establishes clear understanding of event expectations for support and technical staff ahead of event setup, ensuring an efficient setup and successful event
• Communicates pertinent organizational information to upper management and administration, event coordinators, set up crews, and student leaders
• Works with fellow facility staff to monitor issues that could impact events, guest safety, or general upkeep
• Works with SSC for scheduling of any repairs or projects and follow-up

Required Education and Experience

• Bachelor's degree in applicable field or equivalent combination of education and experience
• Two years of related experience in event planning including related supervisory experience

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others
• Knowledge of word processing and spreadsheet applications
• Strong organizational skills
• Effective verbal and written communication skills

Physical Requirements

• Ability to lift/move heavy objects
• Ability to stand for long periods of time

Additional Requirements

• This position is security sensitive
• Ability to work beyond normal office hours and/or work on weekends