Events Coordinator

Responsibilities

• Support the planning and execution of events including trade shows, internal events, conferences, and partner activations
• Cook up event logistics including scheduling, travel, shipping, registration, setup, and breakdown
• Aid in vendor coordination across venues, catering, AV, fabrication, and other event partners
• Keep production timelines, run-of-show documents, and event checklists
• Help ensure brand consistency across event materials and attendee touchpoints
• Track event deliverables, deadlines, invoices, and production expenses
• Provide on-site event support and troubleshoot logistical issues as they arise
• Collaborate with marketing, creative, and cross-functional teams to support event objectives
• Support post-event reporting, recaps, and documentation

Requirements

• 2 to 4+ years of experience in event coordination, event marketing, hospitality, or related field
• Experience supporting live events, conferences, activations, or productions
• Strong organizational skills with the ability to manage multiple projects and deadlines
• Excellent communication and coordination skills
• Detail-oriented with a proactive, problem-solving mindset
• Comfortable working in fast-paced environments and adapting to changing priorities
• Willingness to travel and work flexible hours as needed for events

Preferred Qualifications

• Experience supporting large-scale, corporate, or high-visibility events
• Familiarity with event logistics, vendor management, or production workflows
• Experience in aerospace, technology, or related industries is a plus
• Knowledge of budgeting, expense tracking, or event administration

Pay, Benefits, and Company Culture

Pay Range: California $22.40—$31.90 USD
Compensation And Benefits
Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand.
Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including:
medical, dental, and vision coverage for employees and dependents, generous paid time off;
up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually,
paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks.
We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.

Export Control Compliance Status

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. 120.62 or otherwise eligible for deemed export licensing.

Equal Opportunity

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.