Events Coordinator

About the role

The Events Coordinator at Optimum Human + Southwest Women's Oncology is responsible for planning and executing a wide range of events designed to engage providers, build communities, and raise funds. This role requires strong organizational skills, project management abilities, and the ability to work closely with various stakeholders.

Responsibilities

• Plan and execute CME programs, lunch-and-learn sessions, and provider engagement events from concept to close-out.
• Coordinate venue, catering, AV, printed materials, speaker logistics, and attendee management.
• Manage community outreach events, sponsorships, and United to Cure Cancer fundraising initiatives.
• Develop and maintain relationships with community partners and vendors, and report on event ROI.
• Own all event logistics end-to-end, including managing preferred vendor relationships and event budgets.
• Maintain a rolling event calendar across all entities, ensuring pre-event promotion, on-site branding, and post-event follow-up.
• Produce structured post-event summary reports and build institutional knowledge to improve future execution.

Requirements

• 2+ years of event planning or coordination experience with demonstrated end-to-end ownership.
• Strong project management skills; comfortable managing multiple events at different stages simultaneously.
• Experience managing vendor relationships across catering, AV, print, and event services.
• Budget management experience with accurate spend tracking and reporting.
• Excellent interpersonal skills; comfortable working with physicians, clinical staff, community partners, and vendors.

Preferred

• Healthcare, medical education, or CME program coordination experience.
• Experience supporting nonprofit fundraising or community sponsorship programs.

Who We Are

Southwest Women's Oncology (SWWO) is New Mexico's leading gynecologic oncology practice, delivering advanced cancer care with skill, courage, and compassion. Optimum Human and Optimum Infusion extend this mission into performance medicine, infusion services, longevity, recovery, hormone optimization, medical weight loss, peptide therapies, hyperbaric medicine, aesthetics, and human performance. Together, we operate as a single integrated platform committed to one mission: to deliver new possibilities in medical care, human performance, and health by uniting passion, knowledge, and skill.

What You'll Own

Provider Events & CME Programs: Plan and execute CME programs, lunch-and-learns, and provider engagement events from concept to close-out-coordinating venue, catering, A/V, printed materials, speaker logistics, and attendee management.

Community Outreach & Fundraising: Plan and execute community outreach events, sponsorships, and United to Cure Cancer fundraising initiatives. Manage community and sponsor relationships and report event ROI to leadership.

Logistics & Vendor Management: Own all event logistics end-to-end. Maintain preferred vendor relationships across catering, A/V, print, and event services. Manage event budgets with precision and report against targets.

Cross-Entity Coordination & Reporting: Maintain a rolling event calendar across all entities. Ensure every event has pre-event promotion, on-site branding, and post-event follow-up. Produce structured post-event summary reports and build institutional knowledge that sharpens future execution.

Success Looks Like

• Establishing an event calendar and vendor relationships within the first 90 days.
• Active involvement in the first provider event or CME program end-to-end within the first 90 days.
• Developing strong working relationships with clinical, marketing, and operations teams within the first 6 months.
• Ensuring full event portfolios execute on schedule and on budget within the first 6 months.
• Establishing post-event documentation and reporting as standard practice within the first year.
• Being recognized as the event execution authority across the Optimum platform within the first year.

Who Thrives Here

We want people who bring relentless positivity, a hunger to learn, and the drive to elevate everyone around them. You will likely thrive if:

• You take ownership rather than waiting for direction.
• You believe details matter.
• You enjoy solving problems and seek continuous improvement.
• You care deeply about patients and their families.
• You value teamwork and accountability equally.
• You're coachable, curious, and committed to mastery.

Required

• 2+ years of event planning or coordination experience with demonstrated end-to-end ownership.
• Strong project management skills; comfortable managing multiple events at different stages simultaneously.
• Experience managing vendor relationships across catering, AV, print, and event services.
• Budget management experience with accurate spend tracking and reporting.
• Excellent interpersonal skills; comfortable working with physicians, clinical staff, community partners, and vendors.

Preferred

• Healthcare, medical education, or CME program coordination experience.
• Experience supporting nonprofit fundraising or community sponsorship programs.

Compensation & Benefits

• Competitive salary
• Health benefits
• 401(k)
• Paid time off
• Professional development and continuing education support
• Opportunity to grow within the Optimum Platform

Location

This is a full-time, on-site position at our Albuquerque, New Mexico office.