Events Coordinator

This contract opportunity with potential for a long-term role is ideal for someone who thrives in a fast-moving environment and enjoys balancing logistics, communication, and on-site coordination.

About the role

In this role, you will partner with faculty, staff, guests, and vendors to help deliver organized, welcoming, and efficient event experiences from planning through execution for a Doctor of Physical Therapy program.

Responsibilities

• Coordinate travel-related logistics for immersion events, including participant lists, lodging arrangements, rideshare planning, and meal coordination.
• Communicate schedules, travel details, and last-minute updates clearly to students, faculty, volunteers, and visiting guests.
• Maintain event calendars and provide administrative support for faculty travel and scheduling needs tied to program activities.
• Prepare event and lab spaces by arranging materials, supplies, signage, and other resources needed for daily operations.
• Set up, test, and resolve basic issues with audiovisual and electronic equipment to support event delivery.
• Review catering requests for completeness and accuracy, then help oversee timely distribution of meals, beverages, and refreshments during events.
• Track inventory levels for office, classroom, and hygiene supplies to ensure the space remains fully stocked and ready for use.
• Assist with examinations and proctoring activities, while helping maintain an orderly, secure, and well-organized environment before, during, and after immersion sessions.
• Support visits from prospective students, campus partners, and other guests, and collaborate with external vendors as needed to meet site and event requirements.
• Provide general administrative assistance to program leadership and faculty, including participation in occasional meetings and other assigned duties.

Requirements

• Experience supporting events, office operations, or administrative coordination in a detail-focused setting.
• Ability to manage calendars, schedules, travel arrangements, and multiple moving priorities with strong attention to detail.
• Clear written and verbal communication skills, with the ability to interact effectively with faculty, students, guests, and vendors.
• Proficiency with Microsoft Word, PowerPoint, and standard digital file management tools.
• Comfortable handling logistics such as catering coordination, supply monitoring, and on-site event support.
• Ability to troubleshoot basic audiovisual or technical issues during meetings or events.
• Strong organizational skills, sound judgment, and a dependable approach to maintaining a welcoming environment.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.