Events Coordinator

Reporting to the Sr. Director, Marketing Events, this role supports the planning, coordination, and execution of internal and external events that create meaningful, well-organized experiences for clients, prospective clients, employees, and key stakeholders. The Events Coordinator works closely with the marketing team and cross-functional partners, particularly Go-to-Market teams, to deliver events aligned with business goals, brand standards, timelines, and budgets.

Responsibilities

• Support planning and logistics for internal and external events, including industry conferences, sales-driven events, executive programs, client meetings, and employee recognition activities.
• Coordinate event administration, including attendee registration, exhibitor orders, vendor onboarding, shipping, tracking, and materials management.
• Prepare and maintain event documentation, including internal briefing documents, communication drafts, training resources, and meeting support materials.
• Manage swag, including orders, inbound and outbound requests, inventory tracking, and fulfillment through Reachdesk or other designated platforms.
• Support event budget tracking by monitoring expenses, processing purchase orders and invoices, managing P-card purchases, and completing receipt reconciliation and reporting.
• Assist with event-related research, including venue, vendor, promotional, incentive, and attendee experience needs.
• Compile post-event reporting, including campaign tactics, outcomes, internal survey responses, and key learnings to support continuous improvement.
• Provide on-site event support as needed, including booth setup and dismantle, materials coordination, staffing support, and VIP or special event logistics.
• Complete special projects and other duties as assigned.

Requirements

• A bachelor’s degree in marketing and/or one to three years’ relevant experience in corporate events. Healthcare experience a plus.
• Ability to travel up to 25% of the time.
• Strong verbal, written, and interpersonal communication skills.
• Exceptional organizational skills with sharp attention to detail.
• Ability to meet deadlines across multiple projects with overlapping timelines.
• Proficiency with Microsoft Office tools (especially PowerPoint and Excel).
• Cvent and Asana experience preferred.

Skills

• Willingness to continuously improve existing skills and explore new ones.
• Confidence, self-motivation, and a positive attitude.
• Desire for growth in the marketing and/or events field.
• Critical thinking and problem-solving abilities.
• Self-sufficiency and resourcefulness, with strong collaboration skills.
• Ability to remain calm under pressure.
• Open to learning and stepping outside comfort zone.

Cognitive/Mental Requirements

• Communicating with others to exchange information.
• Problem-solving and critical thinking.
• Completing tasks independently.
• Interpreting data.
• Making timely decisions in the context of a workflow.
• Maintaining focus.
• Assessing the accuracy, neatness, and thoroughness of assigned work.
• Learning new tasks and completing tasks under speed or productivity quotas.
• Remembering and adhering to processes and protocols.
• Applying established protocols in a timely manner.

Working Conditions and Physical Requirements

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Must be able to provide a dedicated, secure work area.
• Must be able to provide high-speed internet access/connectivity and office setup and maintenance.

Pay

Base compensation ranges from $55,000 to $75,000 per year. Specific offers are determined by various factors, such as experience, education, skills, certifications, and other business needs.

Benefits

• Medical, dental, vision, disability, and life insurance coverage.
• 401(k) savings plans.
• Paid family leave.
• 9 paid holidays per year.
• 17–27 days of Paid Time Off (PTO) per year, depending on level and length of service.