Events Coordinator

Job Description

This position serves as the lead coordinator for the nationally recognized Downtown Festival & Art Show and the City's holiday celebrations, while providing key operational support for the Hoggetowne Medieval Faire, gallery receptions, and other cultural events throughout the year.

Responsibilities

• Event Planning
• Artist and Vendor Coordination
• Logistics Management
• Volunteer Management
• Contract Administration
• Budget Oversight
• Marketing Coordination
• On-Site Event Operations

Qualifications

• Bachelor’s degree from an accredited college or university with major course work in Public Administration, Public Relations or related field and two (2) years events experience of progressively responsible marketing, fund raising experience to include one (1) year of managing volunteers;
• Prefer event or festival coordination experience in the Arts, Music, and Theatre;
• Computer software (Adobe Photoshop in Design, Microsoft Word, PowerPoint, Access and Excel) experience highly desired.

Knowledge, Skills And Abilities

• Thorough knowledge of special events and local resources;
• Knowledge of principles, objectives, and goals of municipal community special events;
• Knowledge of principles and practices of public relations and fund raising;
• Knowledge of operations, functions, and scope of authority of City departments and offices as related to handling of requests for special events;
• Knowledge of governmental budget procedures;
• Ability to recruit, coordinate, train, and supervise volunteer staff;
• Ability to plan, direct and supervise work of others;
• Ability to prepare and maintain records and reports;
• Ability to communicate effectively, both orally and in writing;
• Ability to lead and to secure the confidence and cooperation of participants in special events, programs, and presentations;
• Strong interpersonal skills as demonstrated by the ability to interact collaboratively and productively and to establish and maintain effective working relationships with individuals of diverse backgrounds, including elected and appointed government officials, Charter Officers, City employees, representatives of other agencies, volunteers, vendors, artists, sponsors, financial supporters, the media and the general public.

Physical And Environmental Requirements

• Sit for prolonged periods of time;
• Physical strength and agility sufficient to safely perform all essential job functions, including the ability to lift, carry, push or pull fifty (50) pounds without assistance;
• May require performance of tasks outdoors under varying climatic and environmental conditions.