Events Coordinator

About the role

The Events Coordinator plays a vital part in bringing our mission to life by assisting in the flawless execution of both internal and external events.

Responsibilities

• Collaborate with the Events Director to plan and coordinate internal and external events.
• Aid in event work plans, timelines, and logistical coordination, including location selection, catering, venue management, AV needs, speaker arrangements, staff and volunteer assignments, setup/teardown, and on-site event management.
• Cultivate and manage professional relationships with vendors, suppliers, and partners.
• Contribute to the ideation and strategic planning of the organization's annual calendar of events.
• Oversee the dedicated Events inbox, answer incoming phone calls, and respond promptly to event-related voicemails.
• Track sponsor and attendee registrations while monitoring and logging event expenses.
• Maintain a strong physical presence during event setup, execution, and teardown, actively assisting in troubleshooting any issues that arise.
• Assist in gathering attendee feedback and compiling comprehensive reports on event outcomes.
• Other duties as assigned to help drive our vision, fulfill our mission, and abide by our organization’s values.

Requirements

• Bachelor’s degree in Hospitality, Event Management, Communications, Marketing, Business, or a related field is preferred.
• Prior internship experience or 1–2 years of hands-on event planning experience is highly preferred.
• Exceptional organizational skills with a proven ability to manage multiple moving parts, prioritize tasks, and meet strict deadlines in a fast-paced environment.
• Strong written and verbal communication skills, with a professional phone and email demeanor suitable for interacting with high-level donors, sponsors, and community leaders.
• A proactive, solutions-oriented mindset with the ability to maintain composure and troubleshoot effectively under pressure during live events.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and basic administrative tools. Experience with event registration platforms or CRM databases is a strong plus.
• Ability to stand for extended periods during events and lift/move event supplies (up to 30 lbs) as needed for setup and teardown.
• Flexibility to work occasional evenings and weekends based on the event calendar.
• Mature Christian, currently attending or pursuing attendance in a local church.
• Agreement with and adherence to CCV’s Statement of Faith and Code of Conduct.
• Demonstrated commitment to CCV’s mission and position on Core Issues.
• Ability to work discreetly with confidential information.
• Trusted, responsible, tactful, diplomatic, and focused on building consensus rather than emphasizing differences.
• Maintain a high level of professionalism focused on client/constituent relationships.