Events and Logistical Communications Manager (EVENTS SPEC 3)
About the role
The Arts Departments work in collaboration with college leadership and campus partners to support fundraising, donor relations, and external engagement efforts that align with the Arts creative and academic mission. The Arts plays a key role in cultivating relationships with alumni, donors, and community partners through events, programs, and strategic communications. These efforts help generate support for the Arts while enhancing visibility and engagement across UC Davis.
Responsibilities
35% - Event Management: Collaborate with leadership to develop and implement an event management plan centered on key events in the Arts. Manage programs that engage alumni, students, staff, faculty, donors and other key stakeholders.
30% - Programmatic Development: Provide oversight and management to communications and marketing support staff, including student assistants, to ensure effective outreach and program execution. Develop and manage an event calendar and budgets for the Arts in collaboration with leadership and reconciliation of event, travel and entertainment expenses.
20% - Personnel Management: Support faculty, staff and students through the event development and execution process. Provide oversight and management to communications and marketing support staff, including student assistants, to ensure effective outreach and program execution.
15% - Budget Administration: Develop and manage an event calendar and budgets for the Arts in collaboration with leadership and reconciliation of event, travel and entertainment expenses.
Requirements
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
- Bachelor’s degree, or equivalent combination of training and experience.
- Strong event managements and leadership experience to develop creative approaches and establishing strategic communication goals and priorities in the management of programs and special events.
- Knowledge of the university environment and ability to collaborate effectively across Arts departments and campus units.
- Demonstrated ability to implement changes in a fast-paced, creative environment.
- Strong interpersonal skills to work with diverse groups, including faculty, staff, students, artists, vendors, and community partners.
- Excellent oral and written communication skills, with the ability to tailor messaging for varied audiences, including event briefings, correspondence, and promotional materials for Arts programs.
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
- Bachelor’s degree, or equivalent combination of training and experience.
- Strong event managements and leadership experience to develop creative approaches and establishing strategic communication goals and priorities in the management of programs and special events.
- Knowledge of the university environment and ability to collaborate effectively across Arts departments and campus units.
- Demonstrated ability to implement changes in a fast-paced, creative environment.
- Strong interpersonal skills to work with diverse groups, including faculty, staff, students, artists, vendors, and community partners.
- Excellent oral and written communication skills, with the ability to tailor messaging for varied audiences, including event briefings, correspondence, and promotional materials for Arts programs.
Skills
Event Management
Programmatic Development
Personnel Management
Budget Administration
Benefits
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Pay
$69,600.00 - $124,200.00/year
Schedule
M - F 8:000AM - 5:00PM
Location
Davis, Ca
Union Representation
No
Appointment Type
Staff: Career
Percentage of Time
100%
Shift (Work Schedule)
M - F 8:000AM - 5:00PM
Number of Positions
1
Physical Demands
Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours
Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Lifting/Carrying 26-50 lbs - Never 0 Hours
Lifting/Carrying over 50 lbs - Never 0 Hours
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
Pushing/Pulling 26-50 lbs - Never 0 Hours
Pushing/Pulling over 50 lbs - Never 0 Hours
Bending/Stooping - Occasional Up to 3 Hours
Squatting/Kneeling - Occasional Up to 3 Hours
Twisting - Occasional Up to 3 Hours
Climbing (e.g., stairs or ladders) - Never 0 Hours
Reaching overhead - Occasional Up to 3 Hours
Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Environmental Demands
Chemicals, dust, gases, or fumes - Never 0 Hours
Loud noise levels - Never 0 Hours
Marked changes in humidity or temperature - Never 0 Hours
Microwave/Radiation - Never 0 Hours
Operating motor vehicles and/or equipment - Never 0 Hours
Extreme Temperatures - Never 0 Hours
Uneven Surfaces or Elevations - Never 0 Hours
Mental Demands
Sustained attention and concentration - Frequent 3 to 6 Hours
Complex problem solving/reasoning - Occasional Up to 3 Hours
Ability to organize & prioritize - Frequent 3 to 6 Hours
Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours
Constant Interaction - Frequent 3 to 6 Hours
Customer/Patient Contact - Frequent 3 to 6 Hours
Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Events are held both indoors and outdoors and preparations during inclement weather may be necessary.
Special Requirements
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
Misconduct Disclosure Requirement
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.