Event Supervisor (Part-Time)

About the Role

Working at Cheekwood Estate & Gardens offers you the opportunity to work for one of the most beautiful places in Nashville. Formerly the home of Mabel and Leslie Cheek, Cheekwood now serves the public as a botanical garden, arboretum, and museum with period rooms and art galleries. As a member of Cheekwood’s events team, you will play a crucial role in ensuring the success of a diverse range of events, from weddings and corporate gatherings to public programs. You’ll have the opportunity to work directly with clients, vendors, and guests, providing top-notch service and creating memorable experiences in a dynamic, community-oriented environment.

Responsibilities

• Act as Cheekwood Representative to clients, guests, and vendors during a variety of events including weddings, corporate events, development events, and public programming as scheduled.
• Monitor building and grounds throughout events to ensure things are running smoothly; alert Security or Manager immediately with any issues or building damage.
• Mostly evening closing shifts from 5PM – 1AM.
• Be aware of all upcoming events and familiar with logistics of each event, including scheduled vendors, drop off/pick up procedures, parking instructions, bar operations, etc.
• Ensure gardens are inspected after ceremony to ensure all trash has been picked up.
• Responsible for post-event reception walkthrough of vendor clean-up and trash removal.
• Responsible for training bar staff as determined by the Event Managers.
• Oversee/supervise bar staff as needed during internal and external events/public programming.
• Aid Event Managers in day-of event bar needs such as overseeing bar setups, batching cocktails, acting as a bar runner, etc.
• Service bars as needed via occasional bartending throughout the event.
• Adhere to all Cheekwood policies and procedures.
• Knowledgeable of all Cheekwood Rentals rules and regulations regarding event logistics and execution.
• Represent and deliver excellent customer service in keeping with Cheekwood’s brand and mission.
• Other duties as assigned.

Requirements

• Associate or bachelor’s degree in hospitality management, business, sales, or marketing is preferred; or one year of applicable/equitable experience in a hospitality and professional setting.
• Updated TNABC license for serving alcohol.
• Required to complete golf cart training and operate a golf cart as needed.
• Valid, current driver’s license / reliable means of transportation.
• Minimum 1-year wedding/events experience is preferred.

Skills

• Extremely organized, yet very flexible; able to work varied hours including evenings, weekends, and some holidays as required, many in outdoor settings.
• Ability to handle guests’ requests in a timely and accommodating manner.
• Valid, current TNABC license / bartending experience preferred.
• Ability to manage varied duties professionally and work well with staff and vendors.
• Strong analytical thinking and communications skills (both written and oral) with attention to detail.
• Pro-active, on-the-fly problem solving, and the ability to prioritize and remain calm under pressure.
• Maintains a professional, well-groomed appearance and demeanor at all times.
• Passionate about food, beverage, and events with a commitment to exceeding client expectations.

Equipment Used

• Radio Equipment
• Golf Cart
• Bar equipment – wine key, bottle opener, knife

Benefits

• Membership & Discounts: As an employee, you receive a Cheekwood membership, which entitles you to unlimited admission during regular Garden hours and a limited number of free tickets to special events. Members also receive discounts on classes, ticketed events, and purchases at the Gift Shop. Your Cheekwood membership includes reciprocal admission for named members to more than 300 gardens through the American Horticultural Society.
• Reciprocal Admission: Free general admission access to many local cultural, historical, and art institutions as part of the employee admission program.

Schedule

Mostly evening closing shifts from 5PM – 1AM, including weekends and some holidays.