Event Planning Manager

Responsibilities

• Meet all established service standards
• Plan contracted future group events with clients
• Follow up on sales leads to attract and contract new event business
• Proactively call potential clients to generate new business leads
• Confirm details in person, via phone and written correspondence to clients in a timely manner
• Compile this information for distribution to clients and to Inn departments according to distribution guidelines
• Coverage of contract arrangements by both the Inn and by our clients
• Coverage of ordering and correct billing of special rental equipment needed for events
• Coverage of ordering and stocking of props and décor needed for events
• Ensure that appropriate deposits are in place prior to events’ realization
• Follow directions from supervisor
• Complete daily paperwork in an accurate and timely manner
• Ensure compliance with all applicable safety and Health Department requirements
• Comply with all Company policies, procedures, and safety regulations
• Actively solicit and prospect for catering opportunities to meet or exceed monthly catering quotas
• Other duties as assigned

Qualifications

• Exceptional communication skills
• Minimum 1-2 years of previous event planning experience
• Previous hospitality & resort experience preferred
• Availability to work evenings, weekends, and holidays as needed to properly support assigned events
• Proven ability to function in high impact customer situations
• Ability to work with computer programs such as Word & Excel, experience with envision a plus
• Ability to communicate effectively verbally in person, in writing and over the phone
• Ability to document customer arrangements in a timely fashion with extreme accuracy
• Must possess valid food handlers permits
• Maintain clean, neat appearance and be organized