Event Planning Manager

About the role

The Hyatt Regency Aurora Denver Conference Center is seeking a top-performing Hotel Event Planning Manager.

Why This Role?

Working as a Hotel Event Planning Manager at the Hyatt Regency Aurora Denver Conference Center offers a unique and rewarding opportunity in a prestigious hospitality environment.

Key Responsibilities

• Client Consultation & Event Coordination
• Work closely with clients to understand their event needs, goals, and preferences.
• Plan and coordinate all event details, including room setup, catering, audiovisual needs, and décor.
• Conduct site visits and pre-event meetings with clients to finalize details and ensure expectations are met.
• Collaboration with Internal Teams
• Partner with the sales, catering, and banquet teams to ensure seamless event execution.
• Communicate event details and requirements to all departments, including operations, culinary, and front office staff.
• Oversee event logistics to ensure a smooth flow from setup to breakdown.
• Budgeting & Contract Management
• Develop and manage event budgets to ensure costs align with client agreements.
• Prepare contracts, event orders, and proposals while ensuring compliance with hotel policies.
• Monitor billing and payments to ensure financial accuracy.
• Execution & On-Site Event Management
• Serve as the primary point of contact for clients before and during events.
• Ensure all event components—such as catering, room setup, and technology—are executed flawlessly.
• Troubleshoot any issues that arise during the event to maintain client satisfaction.
• Post-Event Follow-Up & Client Relations
• Gather client feedback to assess event success and identify areas for improvement.
• Foster long-term relationships with clients to encourage repeat business.
• Maintain a high level of customer service and professionalism to uphold Hyatt’s brand reputation.
• Sales & Revenue Contribution
• Identify upselling opportunities for catering, room blocks, and additional services.
• Support the sales team in securing new event business through referrals and networking.
• Stay updated on industry trends and competitor offerings to enhance Hyatt’s event services.

What We are Looking for in a Hotel Event Planning Manager

• A high school diploma or equivalent.
• Demonstrated experience with a strong focus on guest satisfaction.
• Exceptional ability to manage time effectively and stay organized in a fast-paced environment.
• Excellent skills for engaging with guests and collaborating with team members seamlessly.

Pay Range

$58,000 - $68,000 per hour