Event Planner

About the role

We are looking for an experienced Event Planner to support physician-focused education programs in Fridley, Minnesota. This is a Long-term Contract position that blends remote work with on-site support based on business needs, including regular travel for live programs and training events. The person in this role will coordinate complex meeting logistics, oversee event execution from planning through closeout, and help ensure every program is delivered with accuracy, professionalism, and adherence to compliance standards.

Responsibilities

• Lead the full planning cycle for physician education events, advisory meetings, summits, and hands-on training programs from initial setup through final reconciliation.
• Develop and manage event registration platforms, monitor attendee enrollment, and maintain organized participant records and communications.
• Arrange travel, lodging, and related logistics for speakers, attendees, and internal partners using approved processes and vendors.
• Partner with sourcing and procurement teams to identify venues, support contracting activities, and confirm event requirements are aligned with program goals.
• Work closely with program managers, faculty, and cross-functional stakeholders to coordinate agendas, materials, rooming needs, and event deliverables.
• Provide on-site operational leadership during live events, resolving logistical issues and helping programs run smoothly from start to finish.
• Track budgets, process expenses, and complete post-event financial closeout with accurate documentation and reporting.
• Maintain current program information in designated systems and prepare event data needed for internal reporting and recordkeeping.
• Ensure all meeting activities follow company policies, healthcare industry regulations, and required compliance documentation standards.

Requirements

• At least 5 years of experience planning complex meetings or events, ideally within healthcare, physician education, or medical training environments.

Qualifications

• Advanced hands-on experience with Cvent, including building registration sites and managing attendee workflows.
• Working knowledge of Salesforce or similar platforms used for event tracking, reporting, and program administration.

Skills

• Strong ability to manage multiple events at once while keeping timelines, details, and stakeholder communications on track.
• Experience handling vendor coordination, venue sourcing, travel logistics, and budget monitoring for events requiring close attention to detail.
• Solid understanding of compliance expectations in regulated environments, including documentation and policy-driven event processes.
• Excellent communication and organizational skills, with the ability to collaborate effectively across internal teams and external partners.
• Willingness and ability to travel approximately 40% to support on-site program delivery and event management.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.