Event Planner

About Protect Life Michigan

We are defenders on a mission to recruit, equip, and deploy students around Michigan to become passionate and professional social reformers. Since 2005, we have grown from a group of volunteers to a team of dozens of powerhouse activists. Each team member is bright, strategic, and dedicated to protecting the unborn.

Position Overview

We are seeking a highly organized, detail-oriented, and mission-driven Event Planner to support the development efforts of Protect Life Michigan. This role is crucial in managing administrative tasks and ensuring the success of our annual Vision Dinners. The ideal candidate will be passionate about our mission, a strong communicator, and highly organized. This position is part-time, approximately 20 to 25 hours per week. The Administrative Assistant will work closely with the Sr. Director of Growth and Development Team to plan the Vision Dinners and other partner events, ensuring the organization has the resources needed to meet our needs.

Responsibilities

• Assist in planning and executing PLM's Vision Dinners, including logistics, speaker coordination, guest communication, venue negotiations, volunteer coordination, table host recruitment oversight, and timelines.
• Manage RSVP tracking, table assignments, seating, check-in, and financial partner experience flow.
• Coordinate event volunteers and staff roles to ensure smooth and professional execution.
• Support follow-up strategies to maximize post-event engagement and long-term financial partner cultivation.
• Help coordinate other, smaller financial partner events throughout the year (table host update dinners, namestorming parties, etc.).
• Oversee event logistics, including venue coordination and event materials.
• Maintain detailed records of partner interactions in CRM and Google Sheets, keeping donor databases and contact lists up to date.
• Maintain consistent messaging and branding across all donor communications, keeping in alignment with the Executive Director's vision and communication style.
• Serve as a point of contact for inquiries via phone and email, maintaining professionalism and warmth.
• Monitor and respond to emails and calls, providing timely and thoughtful responses.
• Assist with general administrative duties, including data entry, document preparation, and CRM management related to key partner events and the Vision Dinner.
• Support leadership and development efforts by performing additional administrative tasks as needed.

Qualifications

• Deeply aligned with Protect Life Michigan's mission, vision, and values
• Passionate about nonprofit development and partner engagement
• Works well with leadership, anticipating needs and taking initiative
• Highly organized and detail-oriented
• Excellent time management skills and able to track and complete multiple tasks efficiently
• Detail-oriented with strong organizational and record-keeping skills
• Comfortable handling confidential information with discretion
• Strong communicator with excellent written and verbal communication skills
• Ability to write compelling stories in a professional tone
• Comfortable making partner outreach calls and scheduling calls and meetings
• Tech-Savvy and Adaptable
• Experience using CRMs and mailmerge tools
• Google Sheet or Excel experience required
• Events planning and/or financial partner growth experience strongly preferred
• Proven experience and impressive results in event planning or organizing
• Ability to build productive relationships with supporters, students, and the community
• Ability to work occasional nights and weekends

Benefits

• After completing 1 year of work, eligibility for employer-matched Simple IRA
• Ample professional development opportunities
• Ample paid vacation time, holidays, and sick days
• Semi-flexible schedule to be set with the employee and supervisor
• Ability to work from home

Support Raising

Protect Life Michigan is a support-raising organization. The salary and all expenses associated with this position will be fundraised by the candidate. Protect Life Michigan will provide training and coaching in order to help the candidate reach full support and will pay the candidate while they raise support. We have an excellent track record of helping job candidates reach full support: 85% of our candidates have reached full support within 2-3 months. You will complete support raising prep work over the first 1-3 weeks, then you will attend a support raising bootcamp around week 4 of your employment with PLM. Subsequently, you will spend the next 6-13 weeks support raising before beginning your job duties. All applicants must be supportive of this approach and open to engaging in it.