Event Planner

About the role

This position is responsible for all aspects of full-service and a la carte meeting and incentive programs of various size and scope. The primary responsibility is to manage all facets of the planning process and be the primary point of contact for Events customers. This individual must be able to travel on-site and to client meetings as requested by the account.

Responsibilities

• Program management from concept to completion; including meeting and striving to exceed program goals and objectives, contracting with suppliers, creating cost estimates for budget purposes, program execution and reconciliation.
• Lead discovery calls to engage customers and learn about meeting needs, focusing on program goals and objectives; include all internal stakeholders.
• Make destination recommendations; submit RFPs through Cvent for a diverse group of customers with consideration of program goals, objectives, budget, and space requirements.
• Produce accurate documents/reports for clients and vendors in conjunction with account needs.
• Conduct effective vendor negotiations and contract execution, including terms, due dates, cost savings, and concessions for hotel/venue, ground transportation, DMC, audio‑visual production, food & beverage, optional activities, and other suppliers contributing to program success.
• Facilitate contract execution between parties in a timely manner.
• Provide meeting owner/requester a summary of all terms,