Event Operations Coordinator

Employee Status: Seasonal Full Time
Work From Home Option: Not Applicable
FLSA Status: Non-Exempt

About the role

The New York Racing Association is seeking a detail-oriented and highly organized Event Operations Coordinator to assist with the oversight of live racing operations. This role will play a critical part in ensuring seamless day-to-day racing operations, pre-meet facility readiness, and the successful coordination of cross-departmental initiatives. The ideal candidate will have experience in large-scale events, live operation environments, with strong project management and administrative capabilities.

Responsibilities

• Assist with the oversight and preparedness of pre-meet facility build out and overlay, ensuring venue readiness, safety, compliance, and guest experience standards are met.
• Conduct in-meet daily operational readiness checks to ensure all departments are fully prepared for race-day activities.
• Coordinate cross-departmentally (Facilities, Security, Hospitality, Sales, Racing Operations, Events/Marketing etc.) to ensure daily operational alignment.
• Supervise seasonal staff brought on to assist with the execution of daily event activities, including onboarding, scheduling support, and performance oversight.
• Work cross-departmentally to ensure proper coordination regarding activation spaces.
• Assist in special event setups and tear downs.
• Manage multiple operational projects simultaneously, maintaining timelines and deliverables.
• Handle administrative responsibilities including quote gathering, RFQ/RFP creation, and purchase request processing.
• Develop and maintain meeting agendas and documentation.
• Track vendor performance, budget, and project milestones.

Requirements

• Bachelor’s degree required.
• Valid driver’s license.
• 1-3 years of experience in large-scale event operations.
• Experience within horse racing or a live sporting venue environment strongly preferred.
• Demonstrated ability to manage multiple projects in a fast-paced setting.
• Strong administrative and organizational skills including procurement processes.
• Excellent written and verbal communication skills.
• Ability to work on-site with flexible hours including early mornings, evenings, weekends, and holidays during live racing and major events.

Preferred Skills

• Event Planning
• Communication
• Troubleshooting
• Project management
• Procurement
• Project Implementation
• Property Maintenance
• Record Keeping

Work Environment

Exposure to outside weather conditions.

Pay

$27.94 - $34.08 per hour