Event Operations Coordinator
About Our Client
The organization integrates multiple scientifically backed wellness technologies into a single experience used by wellness clinics, specialty spas, sports teams, and individuals focused on biohacking or athletic performance. Operating with a startup culture, the team consists of engineers, health professionals, and entrepreneurs, and has demonstrated strong growth after launching its first product.
About the Opportunity
The Event Operations Coordinator role is responsible for managing the operational execution of the organization's event activations. This position ensures smooth logistics, vendor coordination, inventory management, travel arrangements, and budget oversight to support successful brand partnerships and tradeshows. The role directly contributes to the organization’s ability to deliver seamless event experiences that enhance client engagement.
Responsibilities
- Manage logistics for recurring activation events, including vendor and venue booking, restocking, staffing, and scheduling
- Develop event briefs and maintain systems such as Hubspot and booking platforms
- Coordinate event and partner activation installs and support on-site teams
- Oversee inventory tracking and reconciliation for event and marketing materials
- Handle team travel logistics and maintain an up-to-date event calendar
- Research, vet, and liaise with vendors and partners regarding pricing, schedules, and deliverables
- Manage event budgets and conduct ROI analysis, including post-event feedback and results
Requirements
- Willingness to travel, including periods of consecutive days
- Proficiency with numbers and ability to perform budget and ROI analysis
- Experience in event logistics, vendor management, or operations
Pay
Pay Range: $60,000 – $75,000
Benefits
- 80% coverage of health, dental, and vision insurance
- Equity options: 15,000 shares vesting over 4 years with a 1-year cliff
- Unlimited paid time off
- Remote work location within the USA