Event Operations Associate, Student Affairs

About the role

The University of Virginia's Student Affairs Event Management team has an opportunity for a full-time Event Operations Associate. Student Affairs Event Management is responsible for the operation and coordination of more than 10,000 events within student activity spaces each year – this includes Newcomb Hall, The UVA Chapel, Ern Commons, the Student Activities Building, outdoor venues, and many more.

Responsibilities

The Event Operations Associate will be coordinating with the professional and student staff of Newcomb Hall to ensure that Newcomb Hall is open to the public and prepared for events.

• Communicate event details to stakeholders and proactively solve problems independently and as part of a team
• Review daily event schedules using 25Live application
• Contact student groups and departments regarding their events
• Ensure rooms are set up correctly
• Collaborate with Student Affairs event colleagues from AV and Building Facilities teams to align timelines and resources for events as needed

The Event Operations Associate will also supervise a team of around 20 student staff members, and be responsible for:

• Recruiting, hiring, training, evaluating, supervising and scheduling student staff
• Supporting student building managers with targeted meetings and guidance
• Developing and delivering training and professional development opportunities for student employees
• Serving as part of the Student Staff Development Committee to support the broader student staff experience within Student Affairs spaces
• Ensuring staff responsibilities are completed, and staff policies are followed to create an efficient, safe, and successful team

In addition, the Event Operations Associate will be responsible for administrative tasks, including:

• Preparing reports on event setup accuracy, room use, and building statistics
• Effectively managing student personnel budget
• Attending weekly staff meetings, event operations meetings, and event scheduling planning sessions
• Completing all other duties as assigned

Qualifications

The minimum qualifications for this role are:

• Bachelor's degree or combination of education, experience, and or certifications in lieu of degree requirement
• 3+ years of relevant experience

Preferred qualifications include:

• Experience with 25Live facility scheduling software, and When2Work staffing software
• Higher Ed, convention or event venue operations experience
• Experience coordinating part-time staff schedules

Physical Demands

Employee will be required to lift various weights, climb ladders and stairs in order to complete jobs. The use of both hands and a repetitive motion will be required while performing duties.

Salary and Benefits

The anticipated hiring range is $21.00 - $24.00 per hour, commensurate with education and experience. This is a non-exempt-level, benefited position.

Work Location and Schedule

This position is based in Charlottesville, VA, and must be performed fully on-site.