Event Manager

About the role

Winsupply is a group of over 680 locally-owned companies that operate across a variety of industries, including HVAC, Plumbing, Electrical, and more. The Event Manager independently owns, plans, and executes end-to-end event life cycles for the company’s mid-to-large scale initiatives. This role takes high-level concepts and turns them into actionable execution blueprints, managing cross-functional team workflows, complex vendor footprints, and on-site event ecosystems autonomously.

Responsibilities

• Lead the strategic planning, layout design, timeline development, and cross-functional execution for a diverse portfolio of major company events.
• Translate high-level business goals into concrete event themes, ensuring all internal stakeholders are aligned on messaging and deliverables.
• Establish and oversee data management protocols across all internal systems; ensure meticulous tracking of attendance, vendor logs, and performance metrics to maintain a high-quality, reliable single source of truth for the organization.
• Design and execute comprehensive debrief and feedback loops for attendees and internal stakeholders; synthesize qualitative and quantitative insights into executive-ready wrap-up reports that drive continuous improvement and future event optimization.
• Source, negotiate with, and manage critical third-party suppliers (including venues, AV production, fabrication, and entertainment).
• Draft clear service-level expectations, hold vendors accountable to project milestones, cultivate strong partner and sponsor relationships, and ensure all contract terms are strictly met.
• Manage assigned event budgets, accurately forecast costs, monitor revenue/cost targets, and ensure complete post-event financial reconciliation.
• Anticipate operational and logistical risks well ahead of time; create comprehensive contingency strategies and confidently lead on-site teams through unexpected, live-event challenges.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Communications, or a related field. Relevant experience considered in lieu of a degree.
• 5+ years of experience managing large scale events or similar role.
• Familiarity with modern event registration tech, CRM tools, and post-event data tracking to measure and prove ROI.
• Proficient in Microsoft Office Suite, Google Suite, and event management software.
• Ability to work flexible hours, including evenings and weekends, as needed.

Preferred Qualifications

• Masters degree in Event Management, Hospitality, Communications, or a related field.

Skills

• Ability to manage contracts while maximizing vendor value and protecting the organization's legal and financial interests.
• Ability to make executive decisions in high-pressure situations confidently.
• Ability to maintain consistent, proactive, and clear touchpoints with all event stakeholders.
• Ability to manage multiple events simultaneously.

Physical Demands

• Sitting or standing for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components.
• Ability to work a non-traditional schedule as needed.
• Ability to travel approximately 20% of the time.