Event Manager

Current University of Wisconsin employees should log in to Workday and apply through the internal application process.

The University of Wisconsin‑Milwaukee is the flagship urban campus of the UW System, enrolling approximately 25,000 students. Lubar College of Business is a nationally distinguished metropolitan business school (AACSB‑accredited) offering BBA, MBA, Executive MBA, MS, and Ph.D. programs, and hosts one of only five SAP University Competence Centers worldwide. Milwaukee, the third‑ranked manufacturing center in the United States, provides a vibrant, affordable metropolitan environment with extensive cultural, recreational, and professional opportunities.

Responsibilities

• Monitor the event budget, approve expenditures, and reconcile allocations; prepare summary reports and funding recommendations.
• Establish and execute day‑to‑day operational functions and goals for events, aligning them with college strategy.
• Develop and maintain an event calendar and detailed planning system using Asana.
• Organize and lead primary program planning and debrief meetings; create event plans and templates.
• Coordinate all event logistics—including venue reservations, set‑up/tear‑down, participant and volunteer coordination, catering, parking, audio/visual, speaker contracts, photography/videography, and web updates.
• Manage communications to stakeholders (RSVP collection, confirmations, reminders, post‑event surveys) and distribute post‑event findings.
• Collaborate with the Marketing & Web Manager to market events to targeted audiences and oversee email updates via Emma.
• Maintain updated contact lists for targeted audiences in SharePoint.
• Support faculty‑led events as time permits, participating in secondary planning meetings and handling room reservations, catering, and billing.
• Manage college‑supported student competitions (La Macchia New Venture Business Plan Competition, Scheinfeld Awards, Business Ethics Case Competition): schedule competitions, update website details, coordinate judges/mentors, handle venue and logistics, process award payments, and compile data for donor reports.
• Exercise supervisory authority for at least 2.0 FTE, including hiring, performance management, and scheduling.
• Identify, propose, and implement new or revised operational policies and procedures.
• Perform occasional early‑morning, evening, or weekend event work as needed.

Required Qualifications

• Bachelor’s degree.
• Minimum of four years of professional experience planning and coordinating events, programs, executive‑level meetings, or similar activities.
• Demonstrated ability to independently manage events or projects from initial planning through implementation and follow‑up.
• Experience managing multiple events or projects with overlapping timelines and deadlines.
• Proven skill in coordinating event logistics (vendors, facilities, technology, schedules, participants, etc.).
• On‑site event management experience, including responding to issues and changing circumstances.
• Strong communication skills for working with diverse stakeholders (clients, colleagues, vendors, speakers, guests, participants).
• Experience developing accurate event‑related communications, reports, assessments, or other materials.
• Familiarity with webinar, virtual meeting, and/or presentation technologies.

Preferred Qualifications

• 5–10 years of event management experience.
• Experience managing budgets and adhering to fiscal policies.
• Proficiency with Workday, Asana, WordPress, and Emma (or similar HTML email software).

Pay

Starting pay: $55,000. Final salary will be determined based on qualifications and experience.

Contact Information

Suha Omari – Somari@uwm.edu