Event Manager

About the Company

Tiny Health is advancing lifelong health, from the first 1,000 days to the last, and addressing chronic disease through precision microbiome science. Founded in 2020 and built by microbiome scientists and physicians, our testing platform reveals whether your microbiome is trending toward resilience or imbalances using shotgun metagenomics, proprietary AI, and one of the world's largest longitudinal datasets. Trusted by families and health practitioners alike, our research-backed gut and vaginal tests are redefining the microbiome as a cornerstone of personalized health through every life stage.

About the Role

You’ll be Tiny Health’s central hub for everything events including: planning, logistics, vendor management, budget tracking, and on-site execution. You’ll lead the execution of all Tiny Health events, including trade shows, conferences, sponsorships, practitioner dinners, consumer activations, webinars, and partner events.

This role reports into the B2B Marketing Lead and you’ll work closely with Marketing, Clinical Outcomes, Partnerships and Leadership to ensure every activation reflects Tiny Health’s brand and goals.

This role is ideal for someone who thrives in fast-paced environments, loves logistics, can manage multiple moving pieces simultaneously, and takes ownership from planning through execution. The role requires you to reside in/around Austin, Texas.

Responsibilities

• Event Planning & Execution
  • Lead end-to-end management of all B2B and D2C events, including trade shows, conferences, sponsorship activations, practitioner dinners, consumer wellness events, partner activations, internal events, and team meetings.
  • Create and maintain detailed event timelines, production schedules, and run-of-show documents.
  • Ensure flawless execution before, during, and after all events.
• Sponsorship & Speaking Management
  • Manage all sponsorship deliverables and event-related partnerships.
  • Coordinate and track all contracts, deadlines, and required submissions.
  • Manage speaker opportunities, including abstract submissions, presentation logistics, speaker coordination, travel arrangements, and AV/onsite needs.
• Cross-Functional Coordination
  • Coordinate with internal stakeholders across Marketing, Sales, Clinical, Partnerships, and Leadership teams to gather necessary assets and information.
  • Serve as the central point of communication for all event logistics and updates.
  • Coordinate staffing schedules and onsite team management for events.
• Budgeting & Financial Management
  • Create and manage event P&Ls for all major events.
  • Track budgets, invoices, expenses, and reconciliations with exceptional attention to detail.
  • Ensure timely processing of all event-related payments and documentation.
  • Identify opportunities for cost savings and operational efficiencies.
• Tradeshow Logistics & Inventory
  • Pack, ship, and track all event materials and booth assets.
  • Manage event inventory, including booth materials, marketing collateral, swag, signage, and product samples.
  • Coordinate shipping timelines and vendor communications.
  • Maintain organized inventory systems and storage processes.
  • Make recommendations for booth upgrades, replacements, enhancements, and operational improvements as needed.
• Vendor & Venue Management
  • Manage relationships with vendors, venues, production partners, and contractors.
  • Coordinate booth builds, rentals, AV, catering, internet, and onsite logistics.
  • Ensure all deadlines and compliance requirements are met.

Qualifications

• Required
  • 3–5 years of event management experience, preferably in healthcare, wellness, biotech, supplements, consumer health, or startups.
  • Must be based in the Austin area.
  • Proven experience managing trade shows and large-scale events.
  • Strong project management and organizational skills.
  • Experience managing event budgets and P&Ls.
  • Ability to manage multiple projects simultaneously with strong attention to detail.
  • Excellent communication and stakeholder management skills.
  • Comfortable traveling frequently for events.
  • Experience with event platforms, CRMs, project management tools, and shipping/logistics coordination preferred.
  • Ability to lift and move event materials as needed for booth setup and breakdown.
• Preferred
  • Experience supporting both B2B and D2C marketing initiatives.
  • Startup or high-growth company experience.
  • Familiarity with healthcare practitioner audiences and wellness industry events.
  • Experience with trade show booth planning and vendor sourcing.
  • Work experience in DTC health/wellness companies.
  • Experience working remotely, with proficiency in Slack.
  • Self-directed, proactive, and comfortable with ambiguity.

How We Work

• Remote-First Company: Our working hours follow a 2-hour window from 9 am - 6 pm CST.
• Driven by an ambitious mission: We're reinventing how we should think about wellness from the first 1,000 days to the last.
• Shape what we build, not just how we build it: We prioritize experimentation with taking ownership and moving fast.
• No hidden agendas: We operate with full transparency because when everyone's working from the same honest picture, you spend less time on politics and more time on impact.
• High standards, human culture: We hold ourselves to a high bar and do it alongside a team who can laugh at themselves and make the hard days genuinely enjoyable.

Values

• Learn fast, be better (root cause analysis)

  What that looks like: When a stakeholder gives constructive criticism to a test result, instead of just apologizing and moving on, you dig into why it happened and update the process so the feedback is not received again.

• Be relentlessly resourceful (be scrappy)

  What that looks like: When a customer asks a question about our science, you spend time digging through our docs and filtering through Slack for previous replies before pinging the team. You also know not to burn a whole day stuck, so you ask for help with a clear summary of what you've already tried.

• Think like an owner (ownership)

  What that looks like: When you notice customer engagement is dropping, you don't shrug it off as another team's problem - you flag it, dig into the numbers, and bring a fix, because you're hungry to see the whole company win, not just your own tasks hit their targets.

• Act with honesty and empathy (radical candor)

  What that looks like: When a colleague shares an idea that carries real risk, challenge in the moment and do it with kindness - don’t vent about it afterward in a side conversation.

• Delight people by anticipating their needs (create raving experiences)

  What that looks like: You put yourselves in the shoes of the customer or collaborator before presenting an idea, process, or proposal. Think ahead about what their pain and gain points are, and curate your communication to address their needs.